Quality Specialist (Day Shift)

Saulsbury; Odessa (TX); On-site; USD 42,000 - 64,000; Part time

Job summary

Saulsbury Industries in Abernathy, TX is seeking a detail‑oriented Document Control Specialist to manage project documents in a fast‑paced oil and gas environment. You will organize, review, and file reports, MTRs, WPSs, and drawings while maintaining turnover dossiers and ensuring compliance with QC manuals.

You will report to the QA/QC Manager, track construction progress, and oversee document workflows on site.

Qualifications

• Experience in document or administrative management.
• Oil and Gas industry experience preferred.
• Manage high-volume workload and document turnover.
• Experience with WPS and MTRs preferred.
• Strong organizational and communication skills.

Responsibilities

• Report to QA/QC Manager/Supervisor.
• Organize Reports/documents as they come in & reviewing them for accuracy.
• Review all inspection reports/documents for accuracy and file into turnover dossiers per area.
• Build turnover dossiers: per direction of Quality Manager.
• Build Instrument Loop Folders.
• Track Construction Progress.
• Maintain documents daily by inserting documents into turnover dossiers.
• Maintain code books, project specifications and regulations, per QC Manual and contract.
• Audit the dossiers & logs to identify errors & missing reports.
• Upload to QC Server.
• Identify delays or issues that interfere with the workflow process and report to the Supervisor.
• Manage Saulsbury Engineering FTP site for required projects.

Skills

Document control

Administrative management

Attention to detail

Time management

Communication

Tools

MS Word

MS Excel

PowerPoint

Outlook

Bluebeam

MaxTrax

Job description

Take your next step with Saulsbury Industries!

Position Location: Abernathy, TX

Type: Project Based

Job Summary

Must have experience in document or administrative management. Oil and Gas industry experience preferred. Must be able to manage a high-volume workload and work in a team, tracking, maintaining, client, vendor and NDE documents. Maintain efficient workflow of vendor and client documents. Must be able to identify delays or issues that interfere in workflow processes and report to supervisor. Qualified candidates will also have experience with welding procedure specifications (WPS) and material tracking reports (MTRs) highly preferred.

Responsibilities:

• Report to QA/QC Manager/Supervisor
• Organize Reports/documents as they come in & reviewing them for accuracy.
• Review all inspection reports/documents for accuracy and file into turnover dossiers per area.
• Build turnover dossiers: per direction of Quality Manager.
• Build Instrument Loop Folders
• Track Construction Progress
• Maintain documents daily by inserting documents into turnover dossiers.
• Maintain code books, project specifications and regulations, per QC Manual and contract
• Audit the dossiers & logs to identify errors & missing reports
• Upload to QC Server
• Identify delays or issues that interfere with the workflow process and report to the Supervisor.
• Manage Saulsbury Engineering FTP site for required projects.

Requirements:

• One to three years related experience.

• Minimum of one year industry experience preferred.

• Ability to understand welding procedure specifications (WPS’)

• Ability to understand material tracking reports (MTRs)

• Ability to understand weld mapping and heat numbers.

• Ability to work with little supervision, self-starter & motivation.

• Ability to understand isometric drawings. (i.e., E&I, piping fitting, BOM, spec breaks)

• Well organized, attention to detail & good communications skills

• Ability to prioritize, demonstrate initiative, and handle the pressure of multiple project group document requirements with tact.

• Attention to detail, accuracy.

• Computer literate and competent in the use of MS Word, Excel, PowerPoint, Bluebeam, Outlook, and ability to learn MaxTrax required.

• Familiar with the types of equipment used in process plants – field or vendor experience a plus.

• Knowledge of clerical and administrative procedures and systems such as filing & recordkeeping

• Knowledge of operation of standard office equipment

• Solid communication skills, professional attitude, and works well and in harmony with others.

• Some overtime may be required with management approval.

• Strong organizational skills including alphabetization and numerical filing.

• Ability to work independently and excellent time management skills.

• Traceability / Document Control / Turnover knowledge

• Ability to lift, bend, stoop, sit, stand, and reach for extended periods of time.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to stand for extended periods of time.
• Ability to walk the property and laydown yards.
• Ability to carry up to 50 pounds.

Saulsbury is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status.