Document Control Admin - Engineering Dept

SII Saulsbury Industries, Inc; Odessa (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Saulsbury Industries in Odessa, TX is seeking a document control administrator to create and maintain engineering document files and manage the flow of client and vendor documentation. You will track, schedule, and report on document progress while supporting the engineering team in a fast-paced environment.

The role requires 1–3 years in oil and gas, a high school diploma or GED, and a valid driver's license.

Qualifications

• Oil and gas experience preferred (1–3 years).
• High School Diploma or GED required.
• Valid Driver's License.
• Drug Screen and Background Check required.
• Ability to lift, bend, sit, stand for extended periods.
• Detail oriented with strong organizational skills.

Responsibilities

• Create and maintain engineering project electronic file structures from clients and vendors.
• Track and schedule procured client and vendor documentation.
• Create and maintain document control reports and logs for projects.
• Maintain workflow through internal review phases and relay comments to vendors or project team.
• Adapt to client document control systems.
• Create and issue project job books for all required projects.
• Identify delays or issues and report to Supervisor.
• Manage Saulsbury Engineering FTP site for projects.
• Assist in office tasks: supplies, maps, phone lists, and mail distribution.
• Cross-train in other Engineering Administration areas as directed.

Skills

Document control

MS Word

Excel

PowerPoint

Outlook

Communication

Time management

Attention to detail

Education

High School Diploma / GED

Tools

MS Word

Excel

PowerPoint

Outlook

FTP site

Job description

Take your next step with Saulsbury Industries! Location: Odessa, TX Type: Full Time – In Office

Job Summary

Responsible for the creation and maintenance of engineering document files. Must be able to manage a high-volume workload and work in a team. The document control admin must track, maintain, and schedule the procured client and vendor documents. Maintain efficient workflow of vendor and client documents and be able to identify delays or issues that interfere in workflow processes and report to supervisor.

Responsibilities

• Responsible for the creation and maintenance of engineering project electronic file structure received from clients and vendors
• Responsible for the tracking and scheduling of procured client and vendor documentation
• Responsible for the creation and maintenance of document control reports and logs for require engineering projects
• Maintain efficient workflow of vendor and client documents through the engineering internal review phase and return engineering comments to the vendors or to the project engineering team for further action, when applicable
• Ability to adapt to client document control systems
• Creating and issuing project job books for all required projects
• Identify delays or issues that interfere with the workflow process and report to the Supervisor.
• Manage Saulsbury Engineering FTP site for required projects
• Assist in Engineering office supplies includes ordering, organization and distribution
• Assist in creation and management of Houston engineering office maps and phone lists
• Assist in, set up and take down of all Engineering luncheons
• Assist in distributing Houston Engineering office mail
• Assist in Engineering copiers, paper, and copy room
• Assisting lead on manual check request for Odessa, Abilene & Houston offices
• Willing to cross train in other areas of Engineering Administration as directed

Requirements

• Minimum 1 to 3 years’ oil and gas industry experience preferred
• High School Diploma / GED
• Valid Driver's License
• Drug Screen & Background Check required
• Ability to lift, bend, stoop, sit, stand, and reach for extended periods of time
• The right candidate will be able to prioritize and demonstrate initiative
• Attention to detail, accuracy and ability to handle pressure are essential for success
• Computer literate and competent in the use of MS Word, Excel, PowerPoint, and Outlook required
• Familiar with the types of equipment used in process plants – field or vendor experience a plus
• Knowledge of clerical and administrative procedures and systems such as filing & recordkeeping
• Knowledge and ability to operate standard office equipment
• Solid communication skills, professional attitude, and works well and in harmony with others
• Some overtime may be required with management approval
• Strong organizational skills including alphabetization and numerical filing
• Ability to work independently and excellent time management skills

Saulsbury is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status. Saulsbury Industries provides engineering, general construction, electrical & instrumentation, and fabrication services to heavy industrial markets. We manage turnkey, grassroots, engineering, construction, and procurement (EPC), electrical transmission & distribution services, and E&I projects for clients nationwide. Saulsbury has provided services to a diverse energy sector for more than 50 years. Our reputation has been built on honesty and integrity to our clients and employees through the continuous commitments to safety, quality, growth, and mutual profitability. We offer stable employment, career advancement and a commitment to the work/life balance of our employees. Most importantly, we bring our "safety first and foremost" value that has yielded one of the preeminent records for incident-free operations in the construction industry. Saulsbury is capable of handling projects in size from under $100,000 to more than $100 million. We have offices located in Odessa, Dallas, Port Arthur, Henderson, Abilene, and Bismarck ND. Visit our website at www.saulsbury.com Saulsbury is an Equal Opportunity Employer