Quality Control Document Specialist (Night Shift)

Saulsbury; Odessa (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

Saulsbury Industries in Abernathy, TX is seeking an experienced administrative professional to manage documents and ensure QC/inspection records are complete. The role focuses on high-volume document handling for client, vendor and NDE requirements, with emphasis on WPS and MTR knowledge.

The position offers a night shift, full-time schedule in a shop office setting, with responsibilities including turnover dossiers, progress tracking, and adherence to QC procedures and contract specifics.

Qualifications

• 1–3 years’ related experience in administrative management, quality inspection reports.
• Minimum of one year’s Industrial or Oil & Gas experience is preferred.
• Ability to understand welding procedure specifications (WPS) and material tracking reports (MTRs).
• Ability to understand weld mapping and heat numbers.
• Strong organizational and communication skills.

Responsibilities

• Report to QA/QC Manager/Supervisor.
• Organize reports/documents as they come in and review for accuracy.
• Review all inspection reports/documents and file into turnover dossiers.
• Build turnover dossiers as directed by Quality Manager.
• Track construction progress and maintain daily documents.
• Audit dossiers and logs for errors and missing reports.
• Upload and review MaxTrax weld tracking system.
• Identify delays or issues and report to Supervisor.

Skills

Document control

MS Word

MS Excel

Bluebeam

MaxTrax

Education

Industrial or Oil & Gas experience preferred

Tools

PowerPoint

Outlook

Job description

Take your next step with Saulsbury Industries!

Location: Abernathy TX / West Texas

Type: Full Time (Night Shift) – Shop Office

Job Summary

Must have experience in document or administrative management. Oil and Gas industry experience preferred. Must be able to manage a high-volume workload and work in a team, tracking and maintaining documents for client, vendor and NDE requirements. Maintain efficient workflow of vendor and client documents. Must be able to identify delays or issues that interfere in workflow processes and report to supervisor. Qualified candidates will also have experience with welding procedure specifications (WPS) and material tracking reports (MTRs) highly preferred.

Responsibilities:

• Report to QA/QC Manager/Supervisor
• Organize Reports/documents as they come in & review them for accuracy.
• Review all inspection reports/documents for accuracy and file into turnover dossiers per area.
• Build turnover dossiers: per direction of Quality Manager.
• Track Construction Progress
• Maintain documents daily by inserting documents into turnover dossiers.
• Maintain code books, project specifications and regulations, per QC Manual and contract
• Audit the dossiers & logs to identify errors & missing reports
• Upload and Review MaxTrax weld tracking system
• Identify delays or issues that interfere with the workflow process and report to the Supervisor.

Requirements:

• 1 to 3 years’ related experience in administrative management, quality inspection reports.

• Minimum of one year’s Industrial or Oil and Gas experience is preferred.

• Ability to understand welding procedure specifications (WPS’)

• Ability to understand material tracking reports (MTRs)

• Ability to understand weld mapping and heat numbers.

• Ability to work with little supervision, self-starter & motivation.

• Ability to understand isometric drawings. (i.e., piping fitting, BOM, spec breaks)

• Well organized, attention to detail & good communications skills

• Ability to prioritize, demonstrate initiative, and handle the pressure of multiple project group document requirements with tact.

• Attention to detail, accuracy.

• Computer literate and competent in the use of MS Word, Excel, PowerPoint, Bluebeam, Outlook, and ability to learn MaxTrax required.

• Familiar with the types of equipment used in process plants – field or vendor experience a plus.

• Knowledge of clerical and administrative procedures and systems such as filing & recordkeeping

• Knowledge of operation of standard office equipment

• Solid communication skills, professional attitude, and works well and in harmony with others.

• Some overtime may be required with management approval.

• Strong organizational skills including alphabetization and numerical filing.

• Ability to work independently and excellent time management skills.

• Traceability / Document Control / Turnover knowledge

• Ability to lift, bend, stoop, sit, stand, and reach for extended periods of time.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to stand for extended periods of time.
• Ability to walk the property and laydown yards.
• Ability to carry up to 50 pounds.

Saulsbury is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status.