Document Administrator

VIVA; Pomona (CA); In loco; USD 42.000 - 56.000; Tempo pieno

Descrizione del lavoro

VIVA USA Inc is looking for a Document Administrator 1 to maintain documentation, manage revisions, and distribute materials for manufacturing tasks. The role involves creating and handling document numbers, printing engineering drawings, BOMs, and labels, and ensuring accurate updates for schedules and materials.

The entry-level position requires basic organizational skills, attention to detail, and strong English communication in a fast-paced environment. 06:30am-3:00pm work hours are typical.

Competenze

• Must have organizational skills and attention to detail.
• Ability to speak, read, write, and comprehend English.
• Experience with basic Microsoft Office tools.
• Able to work in a fast-paced environment and communicate effectively.

Mansioni

• Print engineering drawings and schematics from Teamcenter.
• Print BOMs from SAP.
• Generate labels with Brady printers using data from engineering drawings.
• Create customer order specific packets and issue them to the shop floor.
• Attend daily production meetings and coordinate material transfers.
• Update bills of materials in SAP and reprint drawings as needed.
• Print production schedules and coordinate with planning.
• Communicate with cross-functional teams including purchasing, production, engineering, and logistics.

Conoscenze

Organizational skills

Attention to detail

English language proficiency

Communication skills

Microsoft Office

Fast-paced environment

Manual dexterity

Formazione

High School Diploma

Strumenti

Teamcenter

SAP

Brady printers

Descrizione del lavoro

Document Administrator 1

Administrates and maintains the documentation and provides parts of it upon request.
Ensures correct versioning and revisioning by suitable methods.
Assigns and manages document numbers.
Manages, distributes and documents feedback.

Impacts: Selects from among clear choices based upon defined procedures and practices, to address changing work situations appropriately. Unexpected situations, however, typically need technical assistance or authorization. Positions are expected to cope effectively with multiple choice situations in number of assigned processes and routines. Thinking is about applying or even adapting the "right" procedure to a process or an issue arising.

Key Responsibilities:

Deliver full range service in a defined and focused technical or administrative area of work, while clear input / output relations and generic and /or work specific guidelines, procedures are given or available[s].[/s] Positions need basic level of theoretical and practical know-how. Incumbents may handle routine and non-complex practical enquiries and procedures from internal customers. Deliver a limited range of practical, technical, operative and/or clerical processes within an area of work. Knowledge of standardized work routines and methods, general facts and information is necessary, usually acquired through training on the job. Position operates with dedicated, limited range of user interfaces or functionalities in standardized software programs, strictly related to their specific processes. Basic knowledge and experience of principles, procedures, work routines and skills in the related field of work, gained through structured and focused training period

Minimum Qualifications

• Education: High School Diploma or equivalent
• Experience: 0–1-year experience in a manufacturing environment
• Knowledge:
• Basic Microsoft Office
• Experience in a fast-paced environment
• Must have organizational skills
• Must be detailed oriented
• Abilities:
• Must be able to speak, read, write, and comprehend the English language
• Must be able to make coordinated movements of the hands and arms to grasp and move objects.
• Must be able to stoop, bend, squat,
• Must have proficient communication skills

Essential Functions:

• Print engineering drawing and schematics from Teamcenter
• Print Bills of materials (BOMs) from SAP
• Generate labels through Brady printers with data pulled from engineering drawings for wiring jobs
• Create Customer order specific packets with documents listed above
• Issue packets to the shop floor
• Generate list of work orders physically issued daily on Microsoft Teams
• Attend daily production meetings
• Create Transfer Orders for materials
• Update bills of material in SAP and reprint drawings and schematics for engineering design errors
• Update and print schedules for production
• Coordinates with planning to align production plans
• Communicates effectively with cross-functional teams (e.g., purchasing, production, engineering, logistics, customer service).

Job Statement:

The Assistant Production Coordinator supports the manufacturing team by preparing and distributing production documentation, coordinating material transfers, and ensuring accurate updates to schedules and bills of materials. This entry-level role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Job Specifications:

Working Conditions:

Job involves typically working indoors, occasionally lifting heavy paper, wearing common safety equipment (e.g. cut-resistant gloves and sleeves, safety shoes, safety glasses, ear plugs, etc.) being exposed to loud noises and the possibility of bumps, cuts, scrapes, and strains.

Capabilities:

The following are behaviors essential to being successful in this job.

Safety Advocacy:

Ability to promote and ensure a safe work environment; identifies, communications, and eliminates hazards encountered during regular course of work.

Quality Orientation:

Focused on meeting or exceeding the level of excellence of products, services, and work activities–measured against pre-set standards; able to identify flaws and take corrective action.

Cooperation:

Willingly assists others by offering guidance, sharing knowledge, teaching skills, or directly performing a task to help out. Puts team objectives ahead of personal interests.

Adaptability:

Willingly accepts organizational changes and responds to changes with appropriate urgency and actions. Reacts to anger, frustration, and disappointment constructively (i.e., finding humor in situations; finding solutions to problems, using relaxation techniques; etc.).

Analytical Thinking:

The ability to tackle a problem or task using a logical and systematic approach

Spatial Reasoning:

Ability to think in three dimensions; being able to mentally generate, rotate, and transform visual images.

Note:

Workers will be eligible for conversions after 90 days of employment.

Notes:

06:30am-3:00pm

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status