Document Administrator

Aleron; Pomona (CA); On-site; USD 23,000 - 32,000; Full time

Job summary

Acara Solutions in Pomona, CA is seeking a detail-oriented Document Administrator to support manufacturing operations by managing engineering drawings, BOMs, production schedules, and customer documentation.

You will collaborate with cross-functional teams, print and distribute documents, and ensure accurate materials transfer, while adhering to safety and quality standards.

Qualifications

• High School Diploma or GED required.
• 1+ years of experience in a manufacturing environment.
• 1+ years of experience in a fast-paced environment.

Responsibilities

• Retrieve, print, and distribute engineering drawings and BOMs from Teamcenter and SAP.
• Create and maintain material transfer orders and update BOMs in SAP.
• Prepare customer-specific documentation packets for shop floor distribution.
• Update production schedules and participate in daily production meetings.
• Collaborate with purchasing, production, engineering, logistics, planning and customer service teams.

Skills

Office basics

Organizational skills

Detail oriented

English proficiency

Hand-eye coordination

Education

High School Diploma or GED

Tools

Teamcenter

SAP

Brady printers

Job description

Job Title: Document Administrator

Location: Pomona, CA

Employment Type: Temp (3 Months)

Industry: Manufacturing

Compensation: $19.98/Hour

Schedule: 40 Hours/Week 1st Shift

About the Opportunity

• We're seeking a detail-oriented Document Administrator to support manufacturing and production operations through accurate document preparation, control, and distribution. In this role, you'll manage engineering drawings, bills of materials (BOMs), production schedules, and customer-specific documentation while coordinating material transfers and working closely with cross-functional teams to keep production activities running smoothly.

Why You'll Love Working Here

• Supportive, team-driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People-first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting

This role offers the chance to join a company that prioritises both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

What You'll Do

• Retrieve, print, and distribute engineering drawings and schematics from Teamcenter, along with bills of materials (BOMs) from SAP.
• Generate wiring labels using Brady printers and prepare customer-specific documentation packets for shop floor distribution.
• Create and maintain material transfer orders, update BOMs in SAP, and reprint revised engineering documents when design errors are identified.
• Update and distribute production schedules, coordinate planning requirements, and maintain daily work order issuance records through Microsoft Teams.
• Participate in daily production meetings and collaborate with purchasing, production, engineering, logistics, planning, and customer service teams.

Job Requirements

What You'll Bring

• High School Diploma or GED
• 1+ years of experience in a manufacturing environment.
• 1+ years of experience in a fast-paced environment

What Sets You Apart

• Knowledge of Basic Microsoft Office
• Have organizational skills
• Be detail-oriented
• Be able to speak, read, write, and comprehend the English language
• Be able to make coordinated movements of the hands and arms to grasp and move objects.
• Have proficient communication skills
• Ability to promote and ensure a safe work environment; identifies, communicates, and eliminates hazards encountered during the regular course of work.
• Focused on meeting or exceeding the level of excellence of products, services, and work activities-measured against pre-set standards; able to identify flaws and take corrective action.
• Willingly assist others by offering guidance, sharing knowledge, teaching skills, or directly performing a task to help out. Puts team objectives ahead of personal interests.
• Willingly accepts organizational changes and responds to changes with appropriate urgency and actions.
• Reacts to anger, frustration, and disappointment constructively (i.e., finding humor in situations; finding solutions to problems, using relaxation techniques; etc.).
• The ability to tackle a problem or task using a logical and systematic approach
• Ability to think in three dimensions; being able to mentally generate, rotate, and transform visual images.

Additional Information

• Upon offer of employment, the individual will be subject to a background check.
• The job typically involves working indoors, occasionally lifting heavy paper, wearing common safety equipment (e.g., cut-resistant gloves and sleeves, safety shoes, safety glasses, earplugs, etc.), and being exposed to loud noises and the possibility of bumps, cuts, scrapes, and strains.
• Be able to stoop, bend, and squat

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.