Document Admin II

Yokogawa Electric Corporation; Newnan, Northern (GA, KY); Hybrid; USD 44,000 - 58,000; Full time

Job summary

Yokogawa Electric Corporation is seeking a Document Admin II in Newnan, GA to manage document control systems that meet quality and customer specifications. The role supports ECNs, Tokuchus, and Bills of Materials, ensuring compliance and data integrity across manufacturing docs.

The position requires an Associate’s degree and 2+ years of document management experience, with strong attention to detail and collaboration across teams to drive corrective actions and audits.

Qualifications

• Associate degree or equivalent in business/admin or related field.
• 2+ years of document management system experience including registration, retention, retrieval, and archival.
• Familiarity with product configurations, ECNs, Tokuchus, and Bills of Materials.

Responsibilities

• Create and maintain customer product certifications by applying established procedures.
• Process ECNs, Tokuchus, and customer certifications accurately.
• Review documents for completeness, authorization, and compliance with procedures.
• Support internal, external, and third-party audits to verify regulatory and quality compliance.
• Analyze data to identify errors and process gaps; develop corrective actions with teams.
• Maintain integrity of manufacturing documents per policies including registration and retention.
• Provide project documentation support to ensure deliverables meet scope and schedule.
• May oversee work of lower-level team members.

Skills

Document control

Data entry

Audit support

Microsoft Office

SAP

BOM management

Education

Associate’s degree in business administration or related field

Tools

Fortis

DocuWare

Autodesk DWG TrueView

SAP

Microsoft Office

Job description

## Document Admin IIApply: Newnan: Full time: Posted Today: R-13220**Not just a job, but a career**Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.**About the Team** Our 18,000 employees work in over 60 countries with one corporate mission, to \"co-innovate tomorrow\". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.**Job Summary**Under the direction of the Document Administration Manager, this position performs administrative and semi-technical activities to maintain document control systems that comply with quality requirements, customer specifications, industry standards, and Yokogawa procedures for manufacturing documentation. **Job Duties**Create and maintain customer product certifications by selecting and applying the appropriate established procedures.Apply knowledge of product configurations and structures to perform tasks such as processing Engineering Change Notices (ECN), Tokuchus, and customer certifications accurately.Verify, distribute, and control incoming and outgoing documents related to Engineering Change Notices (ECNs), Tokuchus, Bills of Material, Quality Control Charts, Manufacturing Procedures, and Engineering Drawings. Review documents for completeness, proper authorization, and compliance with applicable procedures.Support internal, external, and third-party audits to verify compliance with regulatory and quality requirements.Analyze data to identify errors, inconsistencies, and process gaps. Communicate findings and partner with cross-functional teams to develop corrective action plans.Serve as a liaison between YCA and Global Document Management Systems while maintaining compliance with legal, privacy, confidentiality, and data protection requirements.Maintain the integrity of manufacturing documents according to the established policies including registration, retrieval, retention, and destruction.Provide project documentation support to ensure deliverables are completed within scope, on schedule, and in accordance with customer requirements.Develop new work instructions and revise existing departmental procedures as needed.Record data to track monthly activities and performance.May oversee work of lower-level team members **Quality Statement**Has the authority to stop work processes whenever product quality, compliance, or documentation integrity may be compromised. **Dimensions*** Ability to manage multiple priorities and tasks independently and within a team environment* Ability to work effectively in a collaborative team setting* Demonstrated leadership and initiative* Exceptional attention to detail and accuracy* Ability to perform effectively under pressure and meet deadlines* Strong analytical and problem-solving skills**Education**Associate’s degree in business administration or a related field, or an equivalent combination of education and experience in administrative, manufacturing, or document control functions. **Experience*** Two or more years of experience with document management systems and document lifecycle processes, including registration, scanning, retention, retrieval, and archival (e.g., Fortis, DocuWare, or similar web-based systems).* Two or more years of experience working with product configuration structures, including Bills of Material and pricing systems.* Knowledge of engineering drawings and drafting software such as Autodesk DWG TrueView or equivalent applications.* Proficiency in Microsoft Office applications and the ability to quickly learn new software tools.* Experience with SAP.**Qualifications*** Excellent verbal and written communication skills* Strong interpersonal, customer service, and collaboration skills* Excellent organizational skills and attention to detail* Strong analytical skills with the ability to learn, interpret, and apply new concepts effectively* Ability to analyze data and identify documentation discrepancies* Ability to maintain confidentiality and handle sensitive information appropriately