Docketing Specialist - Portland, OR

Schwabe; Portland (OR); Hybrid; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical, Dental, Life Insurance

401(k)/Profit Sharing

Tuition Reimbursement

Transit Subsidy

Paid Holidays

Job summary

Schwabe, Williamson & Wyatt is seeking a full-time Docketing Specialist for our Portland, OR office. The role focuses on calendaring across litigation practice areas, requiring reliable, detail-oriented service under tight deadlines.

The position offers hybrid work with in-office onboarding for the first month. Responsibilities include entering events in CompuLaw, maintaining docket accuracy, and producing routine docket reports for attorneys and staff.

Qualifications

• Two years of legal services experience, preferably in litigation docketing.
• Two years of college or equivalent education.
• Familiarity with CompuLaw or similar docketing software a plus.
• Proficient in Microsoft Office and data entry.
• Strong attention to detail and organizational skills.
• Clear, professional communication with attorneys and staff.

Responsibilities

• Enter dated events into the firm's docketing software (CompuLaw).
• Update and/or remove outdated docketed events as necessary.
• Review and verify information prior to input into docketing software.
• Apply knowledge of court rules to analyze court documents and docket requests for calendaring.
• Provide docket reports on a scheduled and as-needed basis.
• Maintain record of work performed in the firm’s document management system.

Skills

Data entry

Microsoft Office

Attention to detail

Communication

Education

Two years college

Tools

CompuLaw

Job description

Schwabe is a premier Northwest regional law firm serving the needs of businesses in seven key industry sectors: Technology; Healthcare and Life Sciences; Consumer Products, Manufacturing and Retail; Natural Resources; Real Estate and Construction; Ports and Maritime; and Indian Country and Alaska Native Corporations. We have offices in four states, in the cities of Portland, Bend, Salem, Seattle, Vancouver, Anchorage, and Mountain View. Schwabe has a culture based on collaboration, innovation, and a drive to help our clients achieve success.

Position Overview:

Schwabe, Williamson & Wyatt is seeking a full-time, Docketing Specialist in our Portland, OR office. The Docketing Specialist is responsible for calendaring in a wide array of practices, with a primary focus on litigation docketing. They need to be highly dependable with the ability to provide excellent customer service under continuous workload and daily deadlines.

Schwabe has a hybrid work policy allowing employees to work from home Monday and Friday while working in the office Tuesday through Thursday. The first 30 days will be in office Monday through Friday to ensure a smooth onboarding and integration into the firm.

Key Responsibilities:

• Enter dated events into the firm's docketing software (CompuLaw).
• Update and/or remove outdated docketed events as necessary.
• Review and verify information prior to input into docketing software.
• Apply knowledge of court rules to analyze court documents and incoming docket requests to determine appropriate calendaring.
• Provide docket reports on a scheduled and as-needed basis.
• Maintain record of work performed in the firm’s document management system.

Requirements:

• At least two years' experience working in a legal services environment (preferably litigation, ideally litigation docketing).
• Two years of college or a combination of education and experience, that ensures the ability to perform the job.
• Knowledge of CompuLaw or other docketing software a plus.
• Proficiency in Microsoft Office.
• Excellent computer skills, including data entry, and some knowledge of online court rules research.
• Proven attention to detail and accuracy, coupled with strong organizational skills.
• Ability to communicate clearly and professionally with attorneys, paralegals, legal assistants, management, and co-workers.
• Familiarity with court rules in some or all of the state jurisdictions in which we primarily practice (Oregon, Washington, Alaska, and California). This includes state and federal civil courts, as well as bankruptcy and appellate courts.

If you enjoy working in a fast paced, challenging and friendly environment - we want to hear from you!

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing, tuition reimbursement, Employee Assistance Programs, transit subsidy, paid holidays, vacation, and sick time off.

All qualified applicants will be considered for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.