Docketing Specialist - Portland, OR

SCHWABE; Portland (ME); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Life insurance

LTD (Long-term disability)

401(k)/profit sharing

Tuition reimbursement

Employee Assistance Programs

Transit subsidy

Paid holidays

Vacation and sick time

Job summary

Schwabe, Williamson & Wyatt is seeking a full-time Docketing Specialist in our Portland, OR office. The role focuses on calendaring across practices, primarily litigation docketing, with a hybrid work policy allowing home work on Mondays and Fridays and in-office Tue–Thu.

You will enter events, verify information, apply court rules, and generate docket reports while maintaining records and providing excellent service under deadlines.

Qualifications

• Experience in legal services environment, preferably litigation docketing.
• Two years of college or equivalent education/experience.
• Knowledge of CompuLaw or other docketing software is a plus.
• Proficiency in Microsoft Office and data entry.
• Excellent attention to detail and strong organizational skills.
• Clear and professional communication with attorneys and staff.
• Familiarity with state and federal court rules across jurisdictions.

Responsibilities

• Enter dated events into the docketing software (CompuLaw).
• Update or remove outdated docketed events as needed.
• Review and verify information before input into docketing software.
• Apply court rules to analyze documents and docket requests for calendaring.
• Provide docket reports on a schedule and as needed.
• Maintain records in the document management system.

Skills

Docketing software knowledge

Data entry

Microsoft Office proficiency

Attention to detail

Communication skills

Education

Two years of college

Tools

CompuLaw

Other docketing software

Job description

About Schwabe, Williamson & Wyatt:

Schwabe is a premier Northwest regional law firm serving the needs of businesses in seven key industry sectors: Technology; Healthcare and Life Sciences; Consumer Products, Manufacturing and Retail; Natural Resources; Real Estate and Construction; Ports and Maritime; and Indian Country and Alaska Native Corporations. We have offices in four states, in the cities of Portland, Bend, Salem, Seattle, Vancouver, Anchorage, and Mountain View. Schwabe has a culture based on collaboration, innovation, and a drive to help our clients achieve success.

Position Overview:

Schwabe, Williamson & Wyatt is seeking a full-time, Docketing Specialist in our Portland, OR office. The Docketing Specialist is responsible for calendaring in a wide array of practices, with a primary focus on litigation docketing. They need to be highly dependable with the ability to provide excellent customer service under continuous workload and daily deadlines.

Schwabe has a hybrid work policy allowing employees to work from home Monday and Friday while working in the office Tuesday through Thursday. The first 30 days will be in office Monday through Friday to ensure a smooth onboarding and integration into the firm.

Key Responsibilities:

• Enter dated events into the firm's docketing software (CompuLaw).
• Update and/or remove outdated docketed events as necessary.
• Review and verify information prior to input into docketing software.
• Apply knowledge of court rules to analyze court documents and incoming docket requests to determine appropriate calendaring.
• Provide docket reports on a scheduled and as-needed basis.
• Maintain record of work performed in the firm's document management system.

Requirements:

• At least two years' experience working in a legal services environment (preferably litigation, ideally litigation docketing).
• Two years of college or a combination of education and experience, that ensures the ability to perform the job.
• Knowledge of CompuLaw or other docketing software a plus.
• Proficiency in Microsoft Office.
• Excellent computer skills, including data entry, and some knowledge of online court rules research.
• Proven attention to detail and accuracy, coupled with strong organizational skills.
• Ability to communicate clearly and professionally with attorneys, paralegals, legal assistants, management, and co-workers.
• Familiarity with court rules in some or all of the state jurisdictions in which we primarily practice (Oregon, Washington, Alaska, and California). This includes state and federal civil courts, as well as bankruptcy and appellate courts.

If you enjoy working in a fast paced, challenging and friendly environment -- we want to hear from you!

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing, tuition reimbursement, Employee Assistance Programs, transit subsidy, paid holidays, vacation, and sick time off.

All qualified applicants will be considered for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.