DMV Administrator

Bill Wright Toyota; Bakersfield (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Bill Wright Toyota in Bakersfield, CA is seeking a DMV Administrator to manage all new and used vehicle sales paperwork and ensure proper accounting entries in line with regulatory expectations. The role requires auditing titles, reconciling DMV activity, preparing reports for management, handling customer inquiries, and supporting wholesale titles while upholding safety and company standards.

This on-site position offers stability in a busy dealership and opportunities to influence compliance

Responsibilities

• Audit and process DMV paperwork for new and used vehicle sales.
• Reconcile bundles, post adjusting entries, and issue refunds as needed.
• Collect and report any uncollected fees to management before write-off.
• Audit completeness and authenticity of vehicle titles.
• Prepare management heat sheet reports highlighting issues.
• Reconcile the DMV Payable account weekly.
• Stay current with DMV regulations and brief the team.
• Answer customer inquiries about registrations, transfers, and DMV concerns.
• Assist wholesale desk with out-of-state titles and DMV questions.
• Administer BPA program.

Job description

Position Purpose

The DMV Administrator is responsible for processing all new and used vehicle sales paperwork and make all appropriate accounting entries for all new and used vehicle sales transactions daily, in line with the organization’s, the manufacturer’s and legal and regulatory expectations and generally accepted business and accounting practices.

Essential Duties and Responsibilities

• Audit and process new and used vehicle DMV paperwork in a timely manner and in accordance with DMV regulations.
• Reconcile bundles upon receipt; make adjusting entries and process refund checks.
• Collect insufficient fees and report uncollected fees to the General Sales Manager prior to writing them off.
• Audit completeness and authenticity of vehicle titles.
• Prepare “Heat Sheet” report to keep management informed of issues.
• Reconcile DMV Payable account weekly.
• Keep current with DMV regulations and educate affected personnel, alerting management when there is concern regarding compliance.
• Answer customer inquiries regarding registration, transfers, and all other DMV concerns.
• Assist wholesale desk especially for out of state titles and any DMV questions.
• Administer the BPA program.
• Adhere to work schedule and arrive at work before your scheduled start time and be at your work station productively engaged by the scheduled time.
• Complies with all safety rules and use all appropriate safety and personal protection equipment as required.
• Safeguard customer and Dealer information per established policy.
• Exemplifies organizational culture and holds others in department accountable for doing the same.
• Accomplishes all current and future tasks as appropriately assigned or requested.
• Other related duties as may be assigned.