DME intake Coordinator

One Health Home Health and Hospice; Livermore (CA); On-site; USD 65,000 - 75,000; Part time

Benefits offered by this job

Competitive salary

Opportunity for advancement

Paid time off

Training & development

401(k)

Employee discounts

Health insurance

Job summary

Spire Med DME is seeking a DME Coordinator for a part-time role in the San Francisco Bay Area. You will oversee daily site operations, manage inventory, brace fitting, documentation, and billing while delivering outstanding customer service and coordinating with the billing office.

You’ll educate staff on products, assist with insurance claims, and help maintain inventory accuracy. The role emphasizes collaboration, process improvements, and compliant workflows.

Qualifications

• High school diploma or equivalent.
• Medical assistant.
• Healthcare background.

Responsibilities

• Oversee daily operations at assigned site(s), inventory management, brace fitting, documentation, and charge entry.
• Provide superior customer service, manage orthopaedic bracing and supply programs, fit bracing, educate patients on product usage, and ensure accurate insurance billing.
• Track, gather and organize documentation for insurance claims.
• Take orders on medical supplies and set up billing and disbursement.
• Answer calls and emails.
• Educate physicians and staff on supplies and serve as a resource for product-related questions.
• Provide training on equipment usage to providers and medical staff.
• Monitor inventory par levels and establish them.
• Track DMEPOS dispenses, costs and generate purchase orders.

Education

High school diploma or equivalent

Medical assistant

Healthcare Background

Job description

Benefits

• Competitive salary
• Opportunity for advancement
• Paid time off
• Training & development
• 401(k)
• Employee discounts
• Health insurance

Exciting Opportunity Alert: DME Coordinator (Part-Time) - San Francisco Bay Area, California

Are you ready to make a difference in a fast-paced and dynamic environment? We have a full-time opening for a DME Coordinator in the San Francisco Bay Area. If you're passionate about delivering exceptional service and contributing to impactful daily operations, this role could be a great fit for you!

The Ideal Candidate

We’re looking for someone who takes ownership of their work, communicates effectively (both verbally and in writing), and demonstrates leadership skills. You’ll be expected to manage multiple tasks, think critically, solve complex problems, and adapt priorities as necessary to meet deadlines. The ideal candidate will also be skilled at executing plans and collaborating with others.

Key Responsibilities

As a DME Coordinator, you’ll be responsible for overseeing daily operations at assigned site(s), including inventory management, brace fitting, documentation, and charge entry. You’ll provide superior customer service, manage orthopedic bracing and supply programs, fit bracing, educate patients on product usage, and ensure accurate insurance billing. Additionally, you will track, gather, and organize the necessary documentation for insurance claims.

Your Typical Day

• Taking orders on medical supplies and set up billing and disbursement
• Answering calls and emails
• Educate physicians and staff on and supplies and serve as a resource for product-related questions.
• Provide training on equipment usage and any special applications to providers and medical staff.
• Support daily operations by managing Claims System (as needed).
• Monitor and establish inventory par levels, introduce new products, and maintain inventory accuracy.
• Track DMEPOS dispenses, costs, and generate purchase orders for assigned site(s).
• Coordinate with the billing office to obtain pre-authorizations, manage patient co-insurances, deductibles, and cash payments.
• Track claim denials and follow up with the appropriate departments for resolution.
• Deliver outstanding customer service and ensure compliance with company policies and procedures.
• Prepare daily, weekly, and monthly reports, analyze trends, and recommend process improvements.

Preferred Qualifications

• High school diploma or equivalent
• Medical assistant
• Healthcare Background

What We Offer

• Paid Time Off (PTO)
• Holiday Pay
• Life Insurance / STD / LTD

Salary Range

• $65,000 - $75,000 per year (dependent on factors such as experience, location, skills, and business needs).
• This role may also be eligible for an additional quarterly compensation plan with an annual target of $5,000.

Why Spire Med DME

• Spire Med DME has earned the National Business Research Institute (NBRI) Circle of Excellence Award for employee engagement.

Additional Information

• Applicants must be authorized to work in the U.S. on a full-time basis; we do not sponsor work visas for this role.
• Breg is an Equal Employment Opportunity Employer committed to a diverse workforce and a drug-free environment. We encourage applicants from all backgrounds to apply (EOE/Minorities/Females/Vet/Disabled).