DME Coordinator

Paylocity; Creve Coeur (MO); On-site; USD 36,000 - 54,000; Full time

Job summary

Paylocity in Creve Coeur, MO is seeking a DME Coordinator to assist in the Durable Medical Equipment department. The role involves on-site fittings, patient education on equipment usage, and handling billing-related paperwork.

The position requires 1 year of DME experience, an associate degree or equivalent, knowledge of reimbursement guidelines and HIPAA, and strong interpersonal and organizational skills. Some driving may be required for off-site locations.

Qualifications

• At least 1 year experience with DME.
• Associate degree or equivalent in training and experience.
• Knowledge of reimbursement guidelines, medical terminology, and DME billing codes.
• Computer proficiency and ability to learn EMR software.
• Excellent interpersonal and communication skills.
• Excellent organizational skills and multitasking ability.
• Knowledge of HIPAA guidelines.

Responsibilities

• Fit patients with prescribed medical equipment, including evaluation, modification, fitting and training.
• Enter data into EMR to ensure proper dispensing of equipment.
• Coordinate precert for equipment to obtain proper authorization as required by insurance.
• Educate patients on insurance plans and patient financial responsibilities.
• Occasional driving to off-site facilities to deliver equipment.
• Support clinic staff and maintain cleanliness and efficient workflow.
• Maintain inventory of all DME products and post charges.
• Order and receive inventory in Inventory Management software.
• Other duties as assigned.

Skills

Customer service

Communication

EMR software

Education

Associate’s degree

DME experience (1 year)

HIPAA knowledge

Job description

Description

Job Summary:

Our fast paced orthopedic clinic is seeking assistance in our Durable Medical Equipment (DME) department. The DME coordinator will provide on-site patient fittings and education of all equipment under orders provided by a physician. This individual will provide excellent customer service for the patient, physician and staff during fittings. The coordinator will gather necessary paperwork to facilitate billing and collections.

Responsibilities include:

• Fit the patient with the prescribed medical equipment. It will include evaluation, modification, fitting, and training the patient on proper fitting and usage. Answer questions as it relates to the bracing.
• Accurately enter data into the EMR system to ensure proper dispensing of equipment.
• Coordinate precert for equipment to obtain proper authorization as required by insurance.
• Educate patients on insurance plans and the provisions of that plan, inform of financial responsibilities, and collect patient responsibility portion.
• Occassional driving will be needed to administer and provide medical equipment at off-site facilities.
• Provide support to clinic staff by helping with overall flow of the clinic as it pertains to cleanliness, entering data, rooming patients, and providing to the overall team environment.
• Cleaning/stocking
• Ensure blood borne pathogen, Occupational Safety and Health Administration (OSHA) requirements and other governmental regulations are adhered to.
• Ensure all safety regulations are adhered to.
• Maintain inventory of all DME products
• DME Application
• Posts DME charges
• Ordering and receiving order in Inventory Management software
• Other duties as assigned

Requirements

Education/experience:

• Prefer experience of at least 1 year with DME.
• Associate’s degree in a related field or equivalent in training and experience.
• Knowledge of reimbursement guidelines, medical terminology, and DME billing codes preferred.
• Computer proficient, including skills necessary to learn and utilize EMR software.
• Excellent interpersonal and communication skills.
• Excellent organizational skills and the flexibility to manage multiple tasks.
• Knowledge of HIPAA guidelines

Skills:

• Excellent customer service skills.
• Comfortable working in fast paced environment.
• Excellent communication skills, both verbal and written.
• Proficient with computer skills including experience with practice management software desired.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

• Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• While performing the duties of this job, the employee is regularly required to talk and hear.
• Possess the ability to fulfill any office activities normally expected in a direct patient care role in a medical office setting.
• Frequently required to stand, walk, sit, use hands to feel, and reach with hand and arms.
• Occasionally lift and/or move over 25 pounds.
• Fine hand manipulation (keyboarding).
• Travel may be required to existing or new locations.