District Court Specialist

Laramie County Government; Cheyenne (WY); On-site; USD 36,000 - 52,000; Full time

Job summary

Laramie County Government's Clerk of District Court Office is seeking a detail-oriented clerical professional to perform a variety of duties under direct supervision. The role emphasizes customer service, docketing, data entry, document certification, and meticulous filing in a court setting.

Requirements include a high school diploma and at least two years of clerical experience in a legal or court environment; familiarity with court procedures and confidentiality is preferred.

Qualifications

• High School Diploma or equivalent; two years clerical experience in a legal or court setting.
• Knowledge of Clerk of District Court activities, laws, and customer service standards.
• Ability to handle confidential information and perform accurate data entry.

Responsibilities

• Answer phones and assist walk-in customers; provide information to the public and attorneys.
• Perform docketing, enter data, and maintain files.
• Certify documents and issue notices; maintain filing systems.
• Coordinate and prepare court-related notices and correspondence.
• Assist jurors as needed and ensure confidentiality of records.

Skills

Customer service

Data entry

Recordkeeping

Attention to detail

Education

High School Diploma or equivalent

Tools

Court management software

Microsoft Office

Job description

Under direct supervision, performs a variety of clerical functions within an assigned area of the Clerk of District Court Office. (Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Performs various customer service activities including answering phones and assisting walk-in customers; responds to inquiries and provides information to the general public, attorneys and outside agencies; calculates, collection and receipts fees.
• Performs docketing functions including examining/determining acceptability of documents to be filed,entering data into the computer system, updating files, fastening documents into files, organizing/certifying documents, and following up on files/documents that require further processing.
• Coordinates and performs journalizing activities for assigned area as required.
• Processes abatements, court orders, mass orders and appeals including coordinating correspondence, documentation and filing; issues bench warrants and summons; processes notices of delinquency as required.
• Certifies various documents for assigned work area including pulling relevant files, copying and certifying documents and/or orders per requirements.
• Performs a variety of general office duties including copying and distributing forms/documents, receiving/sorting incoming mail, and processing outgoing certified mail.
• Processes, retrieves, maintains and transfers files for assigned area of work.
• Provides backup assistance to other departments as required.
• Prepares and processes daily bank deposits as required.
• Coordinates and maintains office supply inventory; organizes supply storage area as required.
• Performs other duties specific to area of assignment as assigned or required.
• Calculates, collects and receipts fees for new cases, records checks, and copies.
• Processes returns for the Sheriff's Department and private process servers.
• Issues warrants, summonses, subpoenas and writs.
• Certifies documents and mailings; enters defaults.
• Processes and maintains confidentiality of information and records.
• Provides assistance with calling jurors for duty; enters jury excusals; processes and tracks juror questionnaires; coordinates juror payments.
• Issues notices of garnishment and executions; receipts and disburses funds.
• Performs other duties as assigned or required.

Minimum Qualifications:

High School Diploma or equivalent; two years clerical experience in a legal or court setting; or an equivalent combination of education, training and experience.

• Knowledge of Clerk of District Court activities and services.
• Knowledge of laws, statutes and regulations applicable to the activities of area of specialization.
• Knowledge of customer service standards and protocol.
• Knowledge of general accounting and cash handling processes.
• Knowledge of general legal terminology.
• Knowledge of all aspects of daily operations relative to an assigned area within the clerk of district court office.
• Skill in effectively dealing with and providing customer service assistance to the general public.
• Skill in accurately performing a variety of clerical activities within a court environment.
• Skill in ensuring the confidential, accurate and timely processing of all documentation and files.
• Skill in liaising with attorneys and relevant outside agencies.