Divisional Human Resources Legal Director (8483)

Paycom - ATS; Lutz (FL); On-site; USD 85,000 - 90,000; Full time

Benefits offered by this job

Health, Dental and Vision Insuranc

Paid Time Of

Retirement Savings Plan

Life Insurance and more!

Job summary

Paycom - ATS in Lutz, FL seeks an HR Legal Coordinator to serve as the primary liaison among attorneys and HR staff for timely processing of legal documents and information exchange. You will supervise document workflows, track EEOC and related notices, and maintain a comprehensive HR legal case-management system.

The role requires knowledge of legal terminology, experience with employment-related proceedings, and potential for managing legal support teams.

Qualifications

• Bachelor’s degree in paralegal studies or related field with paralegal certificate.
• Five to seven years progressively responsible paralegal experience in an office environment.
• Two years of management experience.
• Equivalent combination of education and experience.

Responsibilities

• Acts as first point-of-contact and liaison among attorneys, professionals, and Corps officers for processing legal documents and information exchange.
• Supervises processing of documents and correspondence from attorneys regarding HR legal matters, ensuring deadlines and timely/file archival.
• Receives, reviews, logs, and coordinates employment-related legal matters including EEOC charges, lawsuits, subpoenas, and notices.
• Maintains a comprehensive HR legal case-management and tracking system for matter status, parties, deadlines, and dispositions.
• Coordinates admin support for EEOC charges and legal investigations with HR Director, Territorial HQ Legal, and counsel.
• Prepares HR Legal requisitions and requests for legal assistance; acts as Divisional HR contact for follow-up with Territorial HQ Legal.
• Provides legal training to reduce issues and documents incident reports and employee issue rationale.
• Maintains understanding of progression of employment-related proceedings to identify documents and deadlines.
• Coordinates preparation for mediations, depositions, hearings, and other proceedings; assists HR leadership and counsel with support.

Skills

Legal terminology

Legal documents

Litigation procedures

EEOC processes

Education

Paralegal degree

Paralegal certificate

Job description

Job Location: FLA-Divisional HQ - Lutz, FL 33558, Salary Range: $85,000.00 - $90,000.00 Salary, Job Category: Human Resources, SCHEDULE/HOURS: Monday-Friday 8:30 AM- 4:30 PM

Key Responsibilities

• Acts as first point-of-contact and serves as liaison among attorneys, other professionals, and Corps officers for the timely and accurate processing of legal documents and for exchange of information.
• Supervises and monitors the processing of all documents and correspondence from attorneys or other professionals regarding any matter arising from an HR legal issue, including forwarding to Territorial Headquarters; ensures compliance with deadlines required by these documents; ensures same are filed timely and accurately; ensures they are scanned and archived routinely.
• Receives, reviews, logs, tracks, and coordinates employment-related legal matters, including EEOC and other administrative agency charges, lawsuits, subpoenas, summonses, complaints, demand letters, notices, requests for information, discovery requests, attorney correspondence, and other legal documents.
• Maintains a comprehensive HR legal case-management and tracking system identifying the nature and status of each matter, responsible parties, counsel assigned, required actions, applicable deadlines, documents submitted, and final disposition;
• Coordinates administrative support for EEOC charges and other federal, state, and local employment-related agency complaints, investigations, claims, and lawsuits. Works with the Divisional HR Director, Territorial Headquarters Legal, and authorized counsel to gather documentation, prepare factual chronologies and case materials, coordinate responses, schedule interviews and meetings, track deadlines, and maintain complete case files.
• Prepares, processes, and tracks HR Legal requisitions and requests for legal assistance submitted to Territorial Headquarters, ensuring requests contain complete and accurate background information, relevant documentation, required approvals, case chronology, and supporting materials. Serves as the Divisional HR point of contact for follow-up information requested by Territorial Headquarters Legal and monitors matters through completion.
• Provides legal training and other management training in support of reducing legal issues throughout the Division to include accurately and succinctly writing incident reports , rationale for properly documenting employee issues, communication, and file maintenance.
• Maintains a working understanding of the general progression of employment-related administrative and legal proceedings, including agency charges, investigations, litigation, discovery, mediation, settlement, hearings, and other dispositions, in order to accurately identify documents, prioritize time-sensitive matters, coordinate responses, and communicate effectively with legal counsel and HR leadership.
• Coordinates preparation for and attends, as appropriate, mediations, depositions, hearings, attorney conferences, and other employment-related legal proceedings; organizes case materials and assists HR leadership and counsel with administrative and factual support.

Knowledge, Skills and Abilities

• Thorough working knowledge of legal terminology, legal documents, litigation procedures, administrative agency proceedings, and the general progression of employment-related legal matters.
• Working knowledge of terminology and processes associated with EEOC and other administrative charges, complaints, lawsuits, subpoenas, summonses, pleadings, discovery, interrogatories, requests for production, depositions, affidavits, mediations, settlements, hearings, litigation holds, and other employment-related legal proceedings.
• Ability to read and comprehend legal correspondence, agency charges, subpoenas, pleadings, court documents, discovery requests, attorney correspondence, and other legal materials and to identify required actions, responsible parties, response deadlines, and appropriate escalation.
• Ability to understand the general procedural progression of a legal matter from initial complaint or charge through investigation, administrative proceedings, litigation, discovery, mediation, settlement, trial, or other disposition.
• Knowledge of confidentiality requirements and principles associated with attorney-client privileged communications, attorney work product, employee records, investigations, litigation materials, and other sensitive information.
• Ability to organize complex factual and legal information, develop case chronologies, assemble supporting documentation, maintain comprehensive legal case files, and accurately track multiple legal matters and deadlines simultaneously.
• Ability to recognize matters requiring immediate escalation to the Divisional HR Director, Territorial Headquarters Legal, or authorized legal counsel.
• Ability to exercise sound judgment and discretion while understanding the distinction between coordinating and administering legal matters and independently providing legal advice.

Physical Requirements and Working Conditions

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Employee Benefits

• Health, Dental and Vision Insuranc
• Paid Time Of
• Retirement Savings Plan
• Life Insurance and more!

WHAT WE ARE LOOKING FOR IN YOU

• Bachelor’s degree in paralegal studies or related degree with a current paralegal certificate AND five to seven years progressively responsible experience performing paralegal duties in an office environment (preferably a law office) with at least two years management experience.
• OR Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Licenses & Certifications

• Notary Public (preferred)
• Valid state driver's license

Equal Opportunity Employer: Veterans | Disabled