Divisional Administrator II

Weill Cornell Medicine; New York (NY); On-site; USD 120,000 - 190,000; Full time

Job summary

Weill Cornell Medicine in New York seeks an experienced administrator to plan, direct, and control the business affairs and administrative functions of a division within the department. You will participate in strategic planning and oversee the implementation of decisions.

You will lead faculty recruitment, credentialing, HR activities, budgeting and grants management, while ensuring efficient clinical operations and adherence to institutional policies across the division.

Qualifications

• 5–8 years of administrative, supervisory and financial management experience.
• Grant management experience including pre- and post-award activities.
• Strong organizational and written/oral communication abilities.
• Proficiency with databases, spreadsheets and word processing software.

Responsibilities

• Plans and directs the business affairs and administrative functions of a division.
• Directs faculty recruitment, credentialing and promotion processes.
• Manages HR activities including hiring, salary adjustments and staffing.
• Develops and monitors annual operating budgets and expenses.
• Oversees research and grants management across projects.
• Ensures efficient clinical operations and policy compliance.
• Coordinates capital projects, space planning and facility maintenance.

Skills

Organizational skills

Communication skills

Interpersonal skills

Computer skills

Education

Bachelor's Degree in related field

Tools

Databases

Spreadsheets

Word processing

Job description

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*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Plans, directs and controls the business affairs and administrative functions of one or more divisions of the department. Participates in the formulation of strategic planning and oversees the implementation of planning decisions.

Job Responsibilities

• Participates in the faculty recruitment process. Directs the academic appointment and promotion process and liaison with the departmental appointment staff . Ensures divisional compliance for all credentialing of physicians, NPs and PAs.
• Responsible for all Human Resources activities. Makes all final divisional decisions regarding hiring, corrective action plans, terminations, salary adjustments, promotions, new job postings and replacement positions. Liases with HR staff.
• Manages financial affairs with annual operating revenue and expenses which include Physician Organization professional fees, education funds, research and sponsored program awards, endowments, institutional support and donations.
• Develops capital and operating budget annually. Prepares revenue and cost projections and makes financial recommendations. As necessary, develops remedial action plans to avoid or ameliorate deficits. Approves all expenditures within the Division.
• Oversees and provides leadership to the research enterprise. Works closely with all PI’s to develop their research and expand the research profile of the Division.
• Acts as a resource in the area of grants management. Implements policies, procedures for pre-award grant activities. Oversees post award management ensuring appropariate spending of grant funds, timely submissions of grant reports to sponsors, etc.
• Oversees clinical operations to ensure that clinical practice site(s) operate(s) efficiently and delivers high quality of care. Identifies opportunities for revenue enhancement and implements same.
• Ensures consistent implementation of Divisional, Departmental and Institutional policies and procedures.
• Assists with administration of the ACGME clinical fellowship training program, preparing for site visits and providing necessary documentation. Oversees the coordination and administration of teaching programs for fellows, residents and medical students.
• Participates in planning and implementation of capital projects and facility maintenance. Updates the annual space survey, approves utilization of the space. Maintains and updates the annual equipment inventory reports. Coordinates relocation projects.

Education

• Bachelor's Degree in related field

Experience

Approximately 5-8 years of administrative, supervisory, and financial management, including grant management experience.

Knowledge, Skills and Abilities

• Demonstrated organizational skills and ability to pay close attention to detail.
• Demonstrated excellent organizational, oral and written communication skills.
• Effective interpersonal skills with strong service orientation towards faculty.
• Experience with computer systems and software (including databases, spreadsheets, and word processing).

Working Conditions/Physical Demands

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "any person, any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status or any other characteristic protected by applicable federal, state, or local law.
Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA). We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.