Construction Division Project Coordinator

Westland Construction, Inc.; Orem, Northern (UT, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Westland Construction, Inc. is seeking a Division Coordinator to manage clerical and administrative functions ensuring projects stay on time and within budget. You will oversee all jobs within the division and support the Division Director.

Responsibilities include setting up new project files in Procore, maintaining schedules, coordinating meetings, collecting documents, and generating monthly reports. The role requires strong communication, organization, and the ability to learn new software

Qualifications

• High School Diploma or equivalent.
• Two or more years’ experience in a similar role or proven ability to manage an entire division.
• Two years’ experience of high-level administrative responsibilities.
• Prior experience in the construction industry preferred.

Responsibilities

• Set up new project files in Procore.
• Update substantial completion dates through project duration.
• Assist with adding new vendors/users in Procore.
• Enter and maintain critical project file information.
• Issue and modify subcontracts & update compliance.
• Maintain change management tracking and issue change orders.
• Maintain project documentation and reporting forms.
• Coordinate internal project team meetings and take notes.
• Track and update compliance items.
• Compile monthly reports for Division Director.
• Collect W-9s and contractors licenses for new subcontractors.
• Other duties as assigned.

Skills

Communication

Interpersonal skills

Organizational skills

Time management

Construction terminology

Self-starter

Multi-project coordination

Learning software quickly

Microsoft Office

Education

High School Diploma

2+ years of admin experience

Construction admin experience

Tools

Procore

Office software (MS Office)

Job description

Westland Construction, Inc. is seeking a Division Coordinator to manage clerical and administrative functions ensuring projects stay on time and within budget. You will oversee all jobs within the division and support the Division Director.

Responsibilities include setting up new project files in Procore, maintaining schedules, coordinating meetings, collecting documents, and generating monthly reports. The role requires strong communication, organization, and the ability to learn new software