Division Operations & Admin Coordinator

Energy Transfer; Lake Charles (LA); On-site; USD 38,000 - 66,000; Full time

Job summary

Energy Transfer in Lake Charles, LA, seeks a Division Coordinator - Field to perform a broad range of administrative tasks supporting division office operations, project managers, and analysts.

You will handle SAP, Apttus, and Concur workflows, timesheets, expense reports, and monthly forecasting while ensuring accuracy and timely processing. This role requires 0–2 years of related experience and strong MS Office skills.

Qualifications

• High school diploma or equivalent.
• 0–2 years of administrative support experience in a fast-paced environment.
• Strong Microsoft Office proficiency (Excel, PowerPoint, Word, SharePoint, Teams).
• Excellent written and verbal communication.
• Ability to manage multiple tasks and meet deadlines.
• Excellent organizational skills.
• Ability to interface professionally with vendors and employees at all levels.
• Ability to work with minimal supervision and be self-driven.

Responsibilities

• Provide administrative support to the division office and project managers.
• Track and order office supplies and process payment requests.
• Process vendor payments and manage SAP/AP workflows.
• Input project approvals in SAP via WBS/AR.
• Support monthly forecasting, accruals, and reporting.
• Assist with timesheet entry, pay codes, and ADP processes.
• Assist with work offers and change orders in Apttus.
• Coordinate vendor onboarding in SAP or Apttus.

Skills

Microsoft Office

Communication

Time management

Organization

Self-motivation

Vendor interaction

Education

Accounting / Business degree

Tools

SAP

Apttus

Concur

Job description

Energy Transfer in Lake Charles, LA, seeks a Division Coordinator - Field to perform a broad range of administrative tasks supporting division office operations, project managers, and analysts.

You will handle SAP, Apttus, and Concur workflows, timesheets, expense reports, and monthly forecasting while ensuring accuracy and timely processing. This role requires 0–2 years of related experience and strong MS Office skills.