Division HR & Recruitment Lead

City of New York; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

NYC Department of Design and Construction is seeking a Division Administrative Officer (DAO) to provide high-level administrative and HR support to the SSS Division leadership and staff. The role focuses on recruitment, personnel coordination, and policy guidance, with liaison to multiple agency divisions.

The DAO will lead recruitment activities, coordinate onboarding, prepare personnel actions, and maintain logs while ensuring compliance and confidential handling of information.

Qualifications

• Bachelor's degree plus 2 years administrative experience or equivalent
• Associate degree plus 3 years administrative experience or equivalent
• High school diploma plus 4 years administrative experience or equivalent

Responsibilities

• Monitor recruitment activity and update Senior Leadership with hiring status
• Schedule interviews and manage the onboarding process
• Prepare personnel action requests for Division head approval and submission to HR
• Maintain vacancy and personnel action logs
• Coordinate hiring pools and recruitment initiatives and events
• Liaise with Technology & Innovation, Operations and Facilities Management for staff placement
• Oversee coordination of Division training and staff development needs
• Provide high-level administrative support: documents, correspondence, reports, and presentations; ensure compliance with agency policies

Skills

HR policies and procedures

Recruitment coordination

Office 365 proficiency

Administrative materials

Education

Bachelor's degree + 2 years clerical admin experience

Associate degree + 3 years clerical admin experience

High school diploma + 4 years clerical admin experience

Tools

Microsoft Office 365

Job description

NYC Department of Design and Construction is seeking a Division Administrative Officer (DAO) to provide high-level administrative and HR support to the SSS Division leadership and staff. The role focuses on recruitment, personnel coordination, and policy guidance, with liaison to multiple agency divisions.

The DAO will lead recruitment activities, coordinate onboarding, prepare personnel actions, and maintain logs while ensuring compliance and confidential handling of information.