Division Administrative & Payroll Assistant

County of DuPage; Wheaton (IL); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Pension

Deferred compensation plan

Tuition reimbursement

Pre-paid legal

Credit union

Holiday pay

Vacation time

Sick time

Personal days

Job summary

County of DuPage invites applications for Division Assistant I at the DuPage Care Center in Wheaton, IL. The role supports staff with forms, payroll, budgeting and day-to-day administrative tasks. A strong secretarial background and Word/Excel proficiency are required.

The position offers a full benefits package including medical, dental, vision, pension and paid time off. Post-offer physical and background checks apply, with equal opportunity employment.

Qualifications

• Three years of experience in skilled secretarial work with a high volume of public contact.
• Passing score on skills tests in Microsoft Word and Excel is required.

Responsibilities

• Assist staff with completing forms and filing paperwork.
• Screens telephone calls, emails and visitors to determine the nature of requests or problems.
• Maintains budget worksheets and records pertaining to the division.
• Composes routine letters, memoranda, general correspondence, spreadsheets and reports from rough drafts or general instructions for supervisors' review.
• Receives, tabulates and accounts for fees and other moneys.
• Files documents alphabetically, numerically, or by other prescribed methods.
• Coordinates and completes the payroll process for the department.
• Monitors bookkeeping and payroll policies.
• Reviews and verifies output of work.
• Maintains employee accrual information including vacation, holidays, sick and compensatory time.
• Keeps management informed of personnel, payroll and operational issues.
• Serves as back up in reviewing/auditing invoices as needed

Skills

Public contact

Clerical support

Education

High School Diploma or GED

3+ years of skilled secretarial experience

Tools

Microsoft Word

Microsoft Excel

Job description

County of DuPage invites applications for Division Assistant I at the DuPage Care Center in Wheaton, IL. The role supports staff with forms, payroll, budgeting and day-to-day administrative tasks. A strong secretarial background and Word/Excel proficiency are required.

The position offers a full benefits package including medical, dental, vision, pension and paid time off. Post-offer physical and background checks apply, with equal opportunity employment.