Senior Administrative Specialist — Budget & Board Support

DuPage County; Wheaton (IL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Flexible spending accounts

Pension and deferred compensation plan

Tuition reimbursement

Paid holidays and vacation

Paid sick leave and paid leave

Job summary

DuPage County seeks an Administrative Assistant within the Community Services Department to perform diversified and confidential administrative duties. The role requires knowledge of departmental policies and the ability to interact diplomatically with senior officials and the public.

Key duties include coordinating purchasing, personnel, and facilities matters, maintaining calendars, supporting budget activities, and supervising staff as needed.

Qualifications

• Completion of a High School Diploma or GED; six years of progressively responsible administrative experience.
• Experience in budget preparation, public relations, personnel or office management, with two years in supervision.

Responsibilities

• Serve as liaison with internal and external contacts on administrative issues including purchasing, personnel, facilities and operations.
• Screen and route inquiries for the Department Head or County staff; manage calendars and appointments.
• Receive visitors, schedule meetings, and coordinate board or committee support.
• Support departmental budgeting activities by gathering relevant data.
• Organize files and maintain department documentation; assist with payroll changes and requisitions.
• Lead or supervise subordinate staff and assist in hiring decisions as needed.

Skills

Communication

Diplomacy

Organizational skills

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Budget software

Job description

DuPage County seeks an Administrative Assistant within the Community Services Department to perform diversified and confidential administrative duties. The role requires knowledge of departmental policies and the ability to interact diplomatically with senior officials and the public.

Key duties include coordinating purchasing, personnel, and facilities matters, maintaining calendars, supporting budget activities, and supervising staff as needed.