Division Admin & Payroll Assistant

Dupage County; Wheaton (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Pension

Tuition reimbursement

Paid holidays

Job summary

DuPage County is seeking a Division Assistant I to support staff with forms, filings, and payroll processes in a busy division. The role requires strong clerical skills, attention to detail and proficiency in Word/Excel.

A post-offer physical and background check are required; benefits include a broad package covering medical, dental, vision, pension, and holiday pay. The selected candidate will handle budget worksheets, correspondence, and records, while acting as a liaison for payroll and

Qualifications

• High School Diploma or GED is required.
• At least 3 years of skilled secretarial experience with high public contact.
• Passing scores on Microsoft Word and Excel skills tests are required.
• A post-offer physical and pre-employment background check are required.

Responsibilities

• Assists staff with completing forms and filing paperwork with the division.
• Screens telephone calls, emails and visitors to determine the nature of requests or problems.
• Maintains budget worksheets and records pertaining to the division.
• Composes routine letters, memoranda, general correspondence, spreadsheets and reports.
• Receives, tabulates and accounts for fees and other moneys.
• Files documents alphabetically, numerically, or by other prescribed methods.
• Coordinates and completes the payroll process for the department.
• Monitors bookkeeping and payroll policies.
• Reviews and verifies output of work.
• Maintains employee accrual information including vacation, holidays, sick and compensatory time.
• Keeps management informed of personnel, payroll and operational issues.
• Serves as back up in reviewing/auditing invoices as needed.

Skills

Secretarial experience

Public contact

Payroll familiarity

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

DuPage County is seeking a Division Assistant I to support staff with forms, filings, and payroll processes in a busy division. The role requires strong clerical skills, attention to detail and proficiency in Word/Excel.

A post-offer physical and background check are required; benefits include a broad package covering medical, dental, vision, pension, and holiday pay. The selected candidate will handle budget worksheets, correspondence, and records, while acting as a liaison for payroll and