Office Assistant

Dupage County; Wheaton (IL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Pension

Tuition reimbursement

Pre-paid legal and credit union

Job summary

DuPage County is seeking an Office Assistant in the Building and Zoning Department to provide clerical support to the permitting process and front-desk services.

The role includes screening calls, processing applications, scheduling inspections, data entry, and handling mail. A high school diploma (GED) and two years of general office experience with skilled typing are required, plus a background check and skill tests in Word/Excel.

Qualifications

• High School Diploma or GED required.
• Two years of general office experience with skilled typing.
• Passing score on Microsoft Word and Microsoft Excel tests.
• Pre-employment background check required.

Responsibilities

• Screens incoming calls and routes to the appropriate location.
• Acts as a counter clerk and receptionist, receiving individuals or directing them to the proper location.
• Schedule inspections, whether on the phone or in person.
• Provides information regarding department policies, procedures and programs to the public.
• Receives applications and forms, reviews for completeness, forwards to staff.
• Composes letters, prepares packets, and enters data into systems.
• Receives and distributes incoming mail and responds to basic mail requests.
• Answers general building and departmental questions.
• Schedules the building inspections.
• Handles confidential information.
• Filing, typing and other duties as assigned.

Skills

Typing

Communication

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

We are pleased to offer the current job opportunity for an Office Assistant within the County's Building and Zoning Department. This position will be responsible for clerical support to the permitting process.

This position is eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Paid Leave.

To learn more about the cost and coverage of the benefits plan, visit Employees Benefit Information.

For detailed information on paid time off, visit Employee Policy Manual, Section 5

DuPage County is an Equal Opportunity Employer

• Screens incoming calls and routes to the appropriate location
• Acts as a counter clerk and receptionist, receiving individuals or directing them to the proper location
• Schedule inspections, whether on the phone or in person
• Provides and interprets information regarding department policies, procedures and programs to the public
• Receives applications and forms, reviews that they are complete, and forwards on to the appropriate staff member
• Composes original form letters, prepares packets, and enters data into systems
• Receives and distributes incoming mail and responds to basic mail requests
• Answers general building and departmental questions
• Schedules the building inspections
• Handles confidential information
• Filing, typing and other duties as assigned

Requirements include the following experience or equivalent combination of training and experience:

• High School Diploma or General Equivalency Diploma (GED)
• Two years of experience in general office work which required skilled typing

A passing score on skills tests in Microsoft Word and Microsoft Excel required.

A pre-employment background check is required.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.