Division Admin Assistant - Science, Engineering & Math

Oklahoma City Community College; Oklahoma City (OK); On-site; USD 36,000 - 52,000; Full time

Job summary

Oklahoma City Community College seeks a Division Assistant to support the Division of Science, Engineering, and Mathematics. The role handles front-desk duties, data entry, contract administration, and budgeting tasks for division programs and personnel.

The position requires a high school diploma or GED and at least two years of office experience. Familiarity with Colleague and PeopleAdmin is preferred; standard 40-hour weeks with occasional evenings/weekends are possible.

Qualifications

• High school diploma or GED required.
• Associate’s degree preferred.
• Minimum 2 years’ work experience in an office environment.

Responsibilities

• Greets, screens, and routes calls and visitors.
• Provide administrative support to the Dean and division staff.
• Create and oversee contracts and amendments for adjunct/special employment.
• Prepare room scheduling and budget reports for division accounts.
• Enter data into ERP and scheduling systems; assist with reports and data integrity.
• Support division office processes and troubleshoot office equipment.

Skills

Customer service

Verbal and written communication

Office software proficiency

Troubleshooting software

Be level-headed in an emergency

Interact with students and parents

Learn new computer programs

Education

High school diploma GED

Associate’s degree preferred

Tools

Colleague

PeopleAdmin

Job description

Oklahoma City Community College seeks a Division Assistant to support the Division of Science, Engineering, and Mathematics. The role handles front-desk duties, data entry, contract administration, and budgeting tasks for division programs and personnel.

The position requires a high school diploma or GED and at least two years of office experience. Familiarity with Colleague and PeopleAdmin is preferred; standard 40-hour weeks with occasional evenings/weekends are possible.