District-Wide Floating Secretary | Flexible Coverage

MEMSPA; Michigan; On-site; USD 17,000 - 25,000; Full time

Job summary

Kearsley Community Schools is seeking a District Floating Secretary to provide flexible clerical and administrative support across the district. The role serves as a substitute and supplemental secretary, assigned to various schools or departments based on needs and workload.

The successful candidate will adapt quickly to different environments, maintain confidentiality, and demonstrate organization, initiative, and customer service in a fast-paced setting.

Qualifications

• Strong verbal and written communication skills are essential.
• Excellent organizational skills with the ability to manage competing priorities.
• Ability to learn new procedures, systems, and processes quickly.
• Ability to use sound judgment and make appropriate decisions within established guidelines.
• Strong attention to detail and accuracy in completing assigned work.

Responsibilities

• Provide clerical and administrative support to schools, departments, and district offices as assigned.
• Provide coverage for secretarial staff who are absent, on leave, or otherwise unavailable, including short-term and extended assignments.
• Report to and work in different district buildings or departments based on operational needs, vacancies, workload demands, and special projects.
• Answer and direct telephone calls, greet visitors, and assist students, families, staff, and members of the public.
• Maintain and update student, staff, financial, and administrative records in accordance with district procedures.
• Assist with attendance, enrollment, registration, student records, scheduling, and other student-related office functions as assigned.
• Prepare, process, organize, and distribute correspondence, reports, forms, schedules, purchase orders, invoices, and other documents.
• Perform routine office operations including data entry, filing, copying, scanning, mail distribution, supply management, and use of office equipment.
• Follow district policies and procedures related to records, confidentiality, safety, security, and daily office operations.
• Perform other related clerical and administrative duties as assigned to meet the needs of the district.

Skills

Verbal communication

Written communication

Organization

Multitasking

Confidentiality

Customer service

Tools

Microsoft Office

Job description

Kearsley Community Schools is seeking a District Floating Secretary to provide flexible clerical and administrative support across the district. The role serves as a substitute and supplemental secretary, assigned to various schools or departments based on needs and workload.

The successful candidate will adapt quickly to different environments, maintain confidentiality, and demonstrate organization, initiative, and customer service in a fast-paced setting.