District Floating Secretary

Mid-Michigan Area Public Schools Consortium; Flint (MI); On-site; USD 17,000 - 25,000; Full time

Job summary

Mid-Michigan Area Public Schools Consortium is seeking a District Float Secretary to provide flexible clerical and administrative support across schools and offices. The role involves covering absences, supporting multiple sites, and handling routine office tasks.

The candidate must adapt to different environments, maintain professionalism, protect confidential information, and communicate effectively with staff, students, and the public.

Qualifications

• Strong verbal and written communication skills.
• Strong organizational skills with the ability to manage competing priorities.
• Ability to learn new procedures, systems, and processes quickly.
• Ability to use sound judgment and make appropriate decisions within established guidelines.
• Strong attention to detail and accuracy in completing assigned work.
• Proficiency with computers, office equipment, Microsoft Office, and other technology applications.
• Ability to maintain discretion when working with confidential or sensitive information.
• Ability to work independently, take direction, and follow established procedures.
• Ability to remain calm, professional, and solution-oriented in a fast-paced environment.
• Ability to work effectively with individuals of varying ages, backgrounds, roles, and needs.

Responsibilities

• Provide clerical and administrative support to schools, departments, and district offices as assigned.
• Provide coverage for secretarial staff who are absent, on leave, or otherwise unavailable, including short-term and extended assignments.
• Report to and work in different district buildings or departments based on operational needs, vacancies, workload demands, and special projects.
• Answer and direct telephone calls, greet visitors, and assist students, families, staff, and members of the public.
• Maintain and update student, staff, financial, and administrative records in accordance with district procedures.
• Assist with attendance, enrollment, registration, student records, scheduling, and other student-related office functions as assigned.
• Prepare, process, organize, and distribute correspondence, reports, forms, schedules, purchase orders, invoices, and other documents.
• Perform routine office operations including data entry, filing, copying, scanning, mail distribution, supply management, and use of office equipment.
• Follow district policies and procedures related to records, confidentiality, safety, security, and daily office operations.
• Perform other related clerical and administrative duties as assigned to meet the needs of the district.

Skills

Verbal communication

Written communication

Organizational skills

Prioritization

Adaptability

Attention to detail

MS Office

Confidentiality

Independent work

Customer service

Team collaboration

Job description

Single Health Benefits Only (single to full family Dental & Vision, plus LTD and Life Ins.)

Wage: $15.25/hour

Position Summary

The District Float Secretary provides flexible, high-quality clerical and administrative support throughout the school district. The employee serves as a substitute and supplemental secretary and may be assigned to various schools, departments, or district offices based on operational needs, staff absences, vacancies, special projects, or changes in workload.

The District Float Secretary must be able to quickly adapt to different work environments, office procedures, administrative expectations, and student populations while maintaining a high level of professionalism, confidentiality, organization, and customer service.

The successful candidate will demonstrate strong communication and organizational skills, sound judgment, initiative, attention to detail, and the ability to work independently while becoming an effective member of different school and department teams.

Skills

• Strong verbal and written communication skills.


• Strong organizational skills with the ability to manage competing priorities.


• Ability to learn new procedures, systems, and processes quickly.


• Ability to use sound judgment and make appropriate decisions within established guidelines.


• Strong attention to detail and accuracy in completing assigned work.


• Proficiency with computers, office equipment, Microsoft Office, and other technology applications.


• Ability to maintain discretion when working with confidential or sensitive information.


• Ability to work independently, take direction, and follow established procedures.


• Ability to remain calm, professional, and solution-oriented in a fast-paced environment.


• Ability to work effectively with individuals of varying ages, backgrounds, roles, and needs.

Duties

• Provide clerical and administrative support to schools, departments, and district offices as assigned.


• Provide coverage for secretarial staff who are absent, on leave, or otherwise unavailable, including short-term and extended assignments.


• Report to and work in different district buildings or departments based on operational needs, vacancies, workload demands, and special projects.


• Answer and direct telephone calls, greet visitors, and assist students, families, staff, and members of the public.


• Maintain and update student, staff, financial, and administrative records in accordance with district procedures.


• Assist with attendance, enrollment, registration, student records, scheduling, and other student-related office functions as assigned.


• Prepare, process, organize, and distribute correspondence, reports, forms, schedules, purchase orders, invoices, and other documents.


• Perform routine office operations including data entry, filing, copying, scanning, mail distribution, supply management, and use of office equipment.


• Follow district policies and procedures related to records, confidentiality, safety, security, and daily office operations.


• Perform other related clerical and administrative duties as assigned to meet the needs of the district.