District Training Coordinator – Emergency Services

State of Indiana; Plainfield (IN); On-site; USD 41,000 - 44,000; Part time

Job summary

Indiana Department of Homeland Security (IDHS) is seeking a District Coordinator to manage Academy-sponsored certification courses from approval to completion. You will coordinate with instructors, evaluators, and certification staff to ensure timely delivery and strict adherence to Academy policies.

The role focuses on scheduling, record-keeping, and student services within IDHS district 10 and nearby counties, ensuring accurate documentation and effective communication with staff and partner

Qualifications

• Basic knowledge of planning techniques and procedures.
• Basic knowledge of urban planning, transportation planning and state and local economic and industrial development.
• Basic knowledge of emergency disaster, emergency cause and effect and procedures and methodology to minimize adverse effects.
• Ability to use the techniques of fact-finding and analysis to interpret statistical information and trends concerning the physical, social, and economic aspects of population centers.
• Ability to explain the programs and secure cooperation between local, state, and federal government and private executives.
• Ability to communicate effectively, both orally and in writing and through structured media.
• Ability to develop feasible techniques and methods to achieve plan solutions.
• Ability to comprehend and interpret federal and state laws, guidelines, and regulations relative to disaster planning and operations.

Responsibilities

• Coordinate assigned certification courses from approval through completion.
• Create and maintain courses within ACADIS.
• Ensure course records, documentation, and workflows remain accurate and current.
• Monitor course progress and ensure all administrative deadlines are met.
• Maintain course files in accordance with Academy policies.
• Coordinate with Lead Instructors, Lead Evaluators, and Proctors.
• Verify required instructor certifications and qualifications.
• Maintain current course syllabi and instructional documentation.
• Serve as the primary administrative contact for instructional staff.
• Monitor course enrollment and registration.
• Communicate course information, schedules, and requirements to students.
• Verify student participation prior to the start of courses.
• Respond to student and instructor inquiries.
• Coordinate approved course dates, training locations, and classroom assignments.
• Maintain the Academy training calendar for assigned courses.
• Communicate scheduling changes to instructors, students, and Academy staff.
• Ensure Academy policies and certification requirements are followed.
• Monitor ACADIS workflows to ensure required documentation is completed.
• Coordinate with Certification Staff to facilitate timely course completion and closeout.
• Verify completion of required evaluations and documentation.
• Coordinate certificate processing and course closeout.
• Assist Certification Staff with final reconciliation.

Skills

Planning techniques

Urban planning

Transportation planning

Emergency planning

Statistical analysis

Communication skills

Policy interpretation

Job description

Indiana Department of Homeland Security (IDHS) is seeking a District Coordinator to manage Academy-sponsored certification courses from approval to completion. You will coordinate with instructors, evaluators, and certification staff to ensure timely delivery and strict adherence to Academy policies.

The role focuses on scheduling, record-keeping, and student services within IDHS district 10 and nearby counties, ensuring accurate documentation and effective communication with staff and partner