District Coordinator

State of Indiana; Plainfield (IN); On-site; USD 41,000 - 44,000; Part time

Job summary

Indiana Department of Homeland Security (IDHS) is seeking a District Coordinator to manage Academy-sponsored certification courses from approval to completion. You will coordinate with instructors, evaluators, and certification staff to ensure timely delivery and strict adherence to Academy policies.

The role focuses on scheduling, record-keeping, and student services within IDHS district 10 and nearby counties, ensuring accurate documentation and effective communication with staff and partner

Qualifications

• Basic knowledge of planning techniques and procedures.
• Basic knowledge of urban planning, transportation planning and state and local economic and industrial development.
• Basic knowledge of emergency disaster, emergency cause and effect and procedures and methodology to minimize adverse effects.
• Ability to use the techniques of fact-finding and analysis to interpret statistical information and trends concerning the physical, social, and economic aspects of population centers.
• Ability to explain the programs and secure cooperation between local, state, and federal government and private executives.
• Ability to communicate effectively, both orally and in writing and through structured media.
• Ability to develop feasible techniques and methods to achieve plan solutions.
• Ability to comprehend and interpret federal and state laws, guidelines, and regulations relative to disaster planning and operations.

Responsibilities

• Coordinate assigned certification courses from approval through completion.
• Create and maintain courses within ACADIS.
• Ensure course records, documentation, and workflows remain accurate and current.
• Monitor course progress and ensure all administrative deadlines are met.
• Maintain course files in accordance with Academy policies.
• Coordinate with Lead Instructors, Lead Evaluators, and Proctors.
• Verify required instructor certifications and qualifications.
• Maintain current course syllabi and instructional documentation.
• Serve as the primary administrative contact for instructional staff.
• Monitor course enrollment and registration.
• Communicate course information, schedules, and requirements to students.
• Verify student participation prior to the start of courses.
• Respond to student and instructor inquiries.
• Coordinate approved course dates, training locations, and classroom assignments.
• Maintain the Academy training calendar for assigned courses.
• Communicate scheduling changes to instructors, students, and Academy staff.
• Ensure Academy policies and certification requirements are followed.
• Monitor ACADIS workflows to ensure required documentation is completed.
• Coordinate with Certification Staff to facilitate timely course completion and closeout.
• Verify completion of required evaluations and documentation.
• Coordinate certificate processing and course closeout.
• Assist Certification Staff with final reconciliation.

Skills

Planning techniques

Urban planning

Transportation planning

Emergency planning

Statistical analysis

Communication skills

Policy interpretation

Job description

Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About

About the Indiana Department of Homeland Security (IDHS):

The Indiana Department of Homeland Security (IDHS) leads Indiana's emergency planning and operations, first responder training, and fire and building safety. The Indiana State Fire Marshal leads the Division of Fire and Building Safety (within IDHS), which oversees the enforcement of building codes and includes a fire investigations unit. The agency certifies and trains thousands of first responders and also hosts state-level exercises each year. IDHS also supports the state Emergency Operations Center (EOC), which leads response and coordination efforts for large-magnitude incidents.

Role Overview

The District Coordinator reports directly to the Assistant Section Chief of District Coordinators and is responsible for coordinating and administering Academy-sponsored certification courses from approval through course completion. This position manages the day-to-day administrative functions of assigned courses by coordinating with instructors, evaluators, certification staff, students, participating agencies, and Academy leadership to ensure courses are delivered in accordance with Academy policies, timelines, and certification standards.
The District Coordinator collaborates with Academy leadership in the development of the annual course offerings and supports implementation of the Academy's annual training plan through effective scheduling, communication, record management, and course administration. This position does not oversee program budgets or serve as the primary coordinator for logistics, which are the responsibility of the Program Manager.
The candidate must live in IDHS district 10 unless approved by the Indiana Fire and Public Safety Director
Counties include: Knox, Daviess, Martin, Gibson, Pike, Spencer, Dubois, Crawford, Posey, Vanderburgh, Warrick, or Perry.

Salary Statement

This position traditionally starts at an hourly rate of $30.00 but may be commensurate with education and work experience.

A Day In The Life

The essential functions of this role are as follows:

Course Administration

• Coordinate assigned certification courses from approval through completion.
• Create and maintain courses within ACADIS.
• Ensure course records, documentation, and workflows remain accurate and current.
• Monitor course progress and ensure all administrative deadlines are met.
• Maintain course files in accordance with Academy policies.

Instructor Coordination

• Coordinate with Lead Instructors, Lead Evaluators, and Proctors.
• Verify required instructor certifications and qualifications.
• Maintain current course syllabi and instructional documentation.
• Serve as the primary administrative contact for instructional staff.

Student Services

• Monitor course enrollment and registration.
• Communicate course information, schedules, and requirements to students.
• Verify student participation prior to the start of courses.
• Respond to student and instructor inquiries.

Course Scheduling

• Coordinate approved course dates, training locations, and classroom assignments.
• Maintain the Academy training calendar for assigned courses.
• Communicate scheduling changes to instructors, students, and Academy staff.

Course Compliance

• Ensure Academy policies and certification requirements are followed.
• Monitor ACADIS workflows to ensure required documentation is completed.
• Coordinate with Certification Staff to facilitate timely course completion and closeout.

Course Completion

• Verify completion of required evaluations and documentation.
• Coordinate certificate processing and course closeout.
• Assist Certification Staff with final reconciliation

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need For Success

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Basic knowledge of planning techniques and procedures.
• Basic knowledge of urban planning, transportation planning and state and local economic and industrial development.
• Basic knowledge of emergency disaster, emergency cause and effect and procedures and methodology to minimize adverse effects.
• Ability to use the techniques of fact-finding and analysis to interpret statistical information and trends concerning the physical, social, and economic aspects of population centers.
• Ability to explain the programs and secure cooperation between local, state, and federal government and private executives.
• Ability to communicate effectively, both orally and in writing and through structured media.
• Ability to develop feasible techniques and methods to achieve plan solutions.
• Ability to comprehend and interpret federal and state laws, guidelines, and regulations relative to disaster planning and operations.

A Degree Is Not Required. Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports

This role may provide direct supervision for one or more staff members.

Benefits Of Employment With The State Of Indiana

This seasonal position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .