District Payroll Specialist — Accurate, Timely Pay Admin

Prosper ISD; Prosper (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

Prosper ISD is seeking a Payroll Specialist to compile and prepare district payroll, ensure timely reporting, and manage related deposits under moderate supervision. The role requires attention to detail and accuracy in wage calculations and withholdings.

The ideal candidate will have a high school diploma or GED, knowledge of payroll accounting, and at least two years of payroll experience in a school environment. Strong data entry, organization, and customer service skills are essential.

Qualifications

• Knowledge of basic payroll accounting procedures
• Ability to maintain accurate and auditable records
• Ability to use software to create spreadsheets, databases, and do word processing
• Proficiency in keyboarding and file maintenance
• Ability to work with numbers in accurate and rapid manner to meet established deadlines
• Effective organizational, communication and interpersonal skills
• Knowledge of and commitment to customer care principles

Responsibilities

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.
• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
• Prepare and submit payroll reports and forms including those required by IRS, Texas Workforce Commission, Texas Retirement System, FICA, Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission.
• Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
• Respond to requests from financial institutions regarding verification of employment.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• Perform other job-related duties as assigned.

Skills

Payroll knowledge

Record keeping

Spreadsheet skills

Typing speed

Numerical accuracy

Communication skills

Customer service

Education

High school diploma or GED

Tools

Office suite

Job description

Prosper ISD is seeking a Payroll Specialist to compile and prepare district payroll, ensure timely reporting, and manage related deposits under moderate supervision. The role requires attention to detail and accuracy in wage calculations and withholdings.

The ideal candidate will have a high school diploma or GED, knowledge of payroll accounting, and at least two years of payroll experience in a school environment. Strong data entry, organization, and customer service skills are essential.