District Payroll Coordinator

Impact Fire Services, LLC; Southborough (MA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Impact Fire Services, LLC is seeking a District Payroll Coordinator to manage district payroll processing, reimbursements, and related employee communications. You will ensure on-time, accurate pay in line with company guidance and support district HR initiatives across multiple regions.

You will handle high-volume weekly adjustments, code hours to projects for job costing, assist with time-tracking migrations, respond to payroll inquiries, and prepare reports for audits and compliance.

Qualifications

• Minimum 2 years payroll processing experience.
• Experience with integrated payroll systems (e.g., Ultipro/UKG, Workday, ADP, Dayforce, Paylocity).
• Strong attention to detail and ability to meet tight deadlines.
• Proficient in MS Office applications and Excel.
• Professional communication skills.
• Ability to manage high-volume workload with accuracy and efficiency.

Responsibilities

• Process District payroll and related reimbursements, with a high volume of weekly adjustments, ensuring accurate time imports, calculations and payouts.
• Weekly payroll review, reconciliation and authorization.
• Code hours to projects for field employees to track job costs in support of District needs.
• Assist with migration of existing time tracking system to new time tracking systems (ADP/Dayforce/Wensoft).
• Respond to employee inquiries related to payroll discrepancies for owed pay including pay, deductions, garnishments, reimbursements.
• Generate District payroll data and compensation reports for required audits (worker’s compensation, internal/external audits, and finance/accounting).
• Support HR Regional/District level initiatives (Leave of Absences, Dayforce access, onboarding, attendance, and final pay processing).
• Partner with HR regional team to drive District communication and follow-up for Annual Benefit enrollment and training.

Skills

Attention to detail

Deadline management

Communication skills

Tools

Ultipro/UKG

Workday

ADP

Dayforce

Paylocity

WenSoft

Job description

The District Payroll Coordinator is responsible for executing all District payroll functions and related reimbursements, ensuring payroll is processed on-time and accurately following corporate guidance. Additionally, the role supports all company and regional employee communication initiatives and related follow up at the District level.

JOB RESPONSIBILITIES:

• Process District payroll and related reimbursements, with a high volume of weekly adjustments, ensuring accurate time imports, calculations and payouts.
• Weekly payroll review, reconciliation and authorization.
• Properly code hours to projects for field employees to track job costs in support of District needs.
• Assist with migration of existing time tracking system to new time tracking systems (ADP/Dayforce/Wensoft)
• Respond to employee inquiries related to payroll discrepancies for owed pay including pay, deductions, garnishments, reimbursements.
• As required, generate District payroll data and compensation reports for required audits (worker’s compensation, internal/external audits, and finance/accounting)
• Support all required HR Regional/District level initiatives, e.g., Leave of Absences, Dayforce employee access, Dayforce Workflow approvals, Day One onboarding and New Hire Town Hall scheduling/attendance (with management team), employer I9 completion, and termination/final pay processing.
• Partner with HR regional team to drive required District communication and follow up in support of on-going company and regional initiatives, e.g., Annual Benefit enrollment, training pending/completion and related communication.

JOB REQUIREMENTS:

• Minimum 2 years Payroll processing experience
• Experience working with integrated payroll systems (i.e., Ultipro/UKG, Workday, ADP, Dayforce,
• Paylocity, etc.)
• Proven ability to meet tight deadlines and prioritize workload with strong attention to detail.
• Proven proficiency in MS Office applications and Excel
• Ability to manage a high-volume workload with control, accuracy, and efficiency.
• Professional conduct, excellent written and verbal communication skills required with all areas of the
• organization

• Provide professional, courteous, accessible, responsive, and knowledgeable support to team including employees, operational partners, internal/external customers, and others at all times

PREFERRED QUALIFICATIONS:

• Ceridian Dayforce Experience
• Experience with Great Plains
• Experience with WenSoft
• Experience in service or project industry