District Payroll Coordinator

Socket.dev; Southborough (MA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

Life Insurance

Paid time off

Job summary

Impact Fire Services, a nationwide fire protection leader, is hiring a District Payroll Coordinator to manage weekly payroll processing, time imports, and reimbursements across district offices. You’ll ensure accurate payouts, respond to inquiries, and support HR initiatives at the district level.

We seek at least 2 years of payroll experience with systems such as UltiPro/UKG, ADP or Dayforce, strong Excel skills, and a detail‑driven, proactive mindset.

Qualifications

• Minimum 2 years of payroll processing experience.
• Experience with integrated payroll systems (Ultipro/UKG, Workday, ADP, Dayforce, Paylocity, etc.).
• Proven ability to meet tight deadlines with accuracy and strong MS Excel skills.

Responsibilities

• Process District payroll and related reimbursements with high weekly adjustments and accurate time imports.
• Weekly payroll review, reconciliation and authorization.
• Code hours to projects to track job costs for District needs.
• Assist with migration of time tracking systems (ADP/Dayforce/Wensoft).
• Respond to payroll inquiries regarding discrepancies and owed pay.

Skills

Payroll processing

Excel

Attention to detail

Communication

Tools

UltiPro/UKG

Workday

ADP

Dayforce

Paylocity

WenSoft

Job description

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 52+ district offices and employ over 2,100 employees across multiple states throughout the USA.

At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.

Why work with us?

At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 52+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.

Benefits of joining Impact Fire Services

• Competitive compensation
• Pay is on a weekly cycle, every Friday
• Career Advancement Opportunities
• Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
• Company paid short and long-term disability
• Immediately vested in our 401(k) company match
• Full-time employees participate in our Shared Ownership Program which offers a monetary bonus aligned to the company's long-term success. This program fosters an ownership mindset and ensures that every employee meaningfully shares in the success they help create.
• Exceptional guidance and support from our managers
• Collaborative culture & environment
• Robust training opportunities with company reimbursement upon achieving required licensing
• Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
• Opportunity to work alongside some of the best talent in the fire protection industry

The District Payroll Coordinator is responsible for executing all District payroll functions and related reimbursements, ensuring payroll is processed on-time and accurately following corporate guidance. Additionally, the role supports all company and regional employee communication initiatives and related follow up at the District level.

JOB RESPONSIBILITIES:

• Process District payroll and related reimbursements, with a high volume of weekly adjustments, ensuring accurate time imports, calculations and payouts.
• Weekly payroll review, reconciliation and authorization.
• Properly code hours to projects for field employees to track job costs in support of District needs.
• Assist with migration of existing time tracking system to new time tracking systems (ADP/Dayforce/Wensoft)
• Respond to employee inquiries related to payroll discrepancies for owed pay including pay, deductions, garnishments, reimbursements.
• As required, generate District payroll data and compensation reports for required audits (worker’s compensation, internal/external audits, and finance/accounting)
• Support all required HR Regional/District level initiatives, e.g., Leave of Absences, Dayforce employee access, Dayforce Workflow approvals, Day One onboarding and New Hire Town Hall scheduling/attendance (with management team), employer I9 completion, and termination/final pay processing.
• Partner with HR regional team to drive required District communication and follow up in support of on-going company and regional initiatives, e.g., Annual Benefit enrollment, training pending/completion and related communication.

JOB REQUIREMENTS:

• Minimum 2 years Payroll processing experience
• Experience working with integrated payroll systems (i.e., Ultipro/UKG, Workday, ADP, Dayforce,
• Paylocity, etc.)
• Proven ability to meet tight deadlines and prioritize workload with strong attention to detail.
• Proven proficiency in MS Office applications and Excel
• Ability to manage a high-volume workload with control, accuracy, and efficiency.
• Professional conduct, excellent written and verbal communication skills required with all areas of the
• organization

• Provide professional, courteous, accessible, responsive, and knowledgeable support to team including employees, operational partners, internal/external customers, and others at all times

PREFERRED QUALIFICATIONS

• Ceridian Dayforce Experience
• Experience with Great Plains
• Experience with WenSoft
• Experience in service or project industry

Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions. We look forward to talking with you about career opportunities with Impact Fire Services. Employment with an Equal Opportunity Employer (EOE) including disability/veterans.