District Office Operations Manager

Pennsylvania House Democratic Caucus; Philadelphia (Philadelphia County); On-site; USD 50,000 - 70,000; Full time

Job summary

Pennsylvania House Democratic Caucus is seeking an onsite Office Manager to supervise district office staff and coordinate activities for efficient operations. The role focuses on managing communications, records, and policy implementation across the district office.

Responsibilities include training, hiring support, leave approvals, and performance evaluations. Strong MS Office skills and the ability to work under deadlines are essential for success in this role.

Qualifications

• Bachelor's degree (B.A.) from an accredited four-year college or university; and two to four years of related experience and/or training; or equivalent combination of education and experience.
• Ability to read, analyze, and interpret professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information to Members, co-workers, and the general public.

Responsibilities

• Manage constituent communications and constituent casework.
• Direct general management of the district office and district office staff, including assisting in developing and implementing office policies & procedures to ensure effective office operations.
• Maintain and order inventory of district office supplies and equipment.
• Ensure office equipment is operating correctly and arrange for repair when necessary.
• Assign work to other staff accordingly.
• Maintain personnel files for district office staff.
• Review and plan for training needs of district staff personnel; evaluate district office staff.
• May represent the office and Legislator in meetings or other activities in and around the district.
• Assist with interviewing and hiring staff members.
• Assist with training of new staff members.
• Approve/disapprove staff leave requests.
• Assist with performance appraisals for subordinate staff.
• Address complaints, resolve problems when possible and act as first line in grievance resolution.
• Maintain accurate leave records and submit information to Human Resources.

Skills

Teamwork

Communication

Education

Bachelor's degree (B.A.) from accredited four-year college or university

Two to four years of related experience and/or training; or equivalent combination of education and experience

Tools

Microsoft Office Suite

Legislative Data Processing Center software

Job description

Pennsylvania House Democratic Caucus is seeking an onsite Office Manager to supervise district office staff and coordinate activities for efficient operations. The role focuses on managing communications, records, and policy implementation across the district office.

Responsibilities include training, hiring support, leave approvals, and performance evaluations. Strong MS Office skills and the ability to work under deadlines are essential for success in this role.