District Office Clerk

AIMS K-12 College Prep Charter District; United States; On-site; USD 40,000 - 52,000; Full time

Job summary

AIMS K-12 College Prep Charter District in Oakland seeks a Clerk to provide essential administrative support to the central office and Board of Education. You will assist with scheduling, reporting, data entry, and document preparation, while maintaining strict confidentiality.

Responsibilities include processing mail, coordinating travel, preparing requisitions and purchase orders, updating databases, and generating district reports.

Qualifications

• AA in related subject or experience in related field.
• 2-3 years’ experience related field.
• Valid California driver’s license; fingerprinting and TB required.
• Knowledge of MS Office and basic accounting procedures.
• Proficient in email and internet; strong written and verbal communication.

Responsibilities

• Assist with coordination of local and state accountability programs.
• Prioritize emails and calls; gather documents for meetings; coordinate travel.
• Maintain confidentiality; perform data entry and report preparation.
• Prepare requisitions and purchase orders; monitor contracts.
• Enter data into electronic systems; generate district reports.
• Provide information for Federal, State, and local reporting.

Skills

MS Office

Email & Internet

Typing 55 WPM

Customer service

Data entry

Education

AA in related subject

Job description

Title: Clerk - Central OfficeCategory: ClassifiedWork Year: 12 MonthsEmployment Type: Full TimeStarting Range: See SY 26-27 Salary ScheduleFLSA: Non-ExemptSupervisor: Superintendent or designeeJOB GOALS: The Clerk Central Office provides the most efficient services to support the educational objectives of AIMSK12 and provides general support to central office staff. Provides administrative support for the AIMS central office andthe Board of Education. The clerk organizes and performs administrative work of a high level with minimal supervision.The central office clerk plays an integral role in the daily administrative operations and communications for the schooldistrict.REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below.This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated withthis classification, but is intended to reflect the principal job elements accurately.)ESSENTIAL JOB DUTIES: Assists with the coordination of the local and state student accountability program. Prioritize emails and phone calls, gathering documents to prepare for meetings and coordinating travelarrangements Maintains confidentiality in all aspects of the job. Performs computer-based tasks including but not limited to maintaining and controlling student scheduling,grade reporting and local and state assessments. Prepares various annual and periodical reports of District activities Prepare requisitions and purchase orders for central office staff Monitors contractual provisions. Sets up files and critical events and dates for internal, interim, and year-endreviews. Provides assistant with contract documents by adapting district-approved formats and facilitatingcontent and approvals. Reviews and prepares documents for entry of information into electronic data processing system. Follows upas necessary to complete documents. Enters and updates information into system according to standardformats. Extracts data from existing databases and converts to other formats. Performs general clerical duties. Communicates in an effective manner with staff, students, parents and/or visitors. Processes mail, scans and uploads electronic documents. Monitors all office equipment (mail machine, fax machine, photocopiers and printers). Must maintain confidentiality with sensitive information. Assist with compiling data for complete Federal, State, local, and district reporting. Assist with providing information for Federal, State and local grants. Prepares and sends mailings and packages. Checks reports for consistency and accuracy. Assists Finance with processing purchase orders Performs other duties as assignedQUALIFICATIONS: AA in related subject or experience in related field 2-3 years’ experience related field. Valid California drivers license Fingerprinting and TB requiredKNOWLEDGE AND ABILITIES: The ability to work with others and respond to public inquiries in a courteous manner. Ability to meet the driving and transportation requirements. Knowledge of relevant software applications including MS Office. Proficient in use of email and internet. Proficiency with basic number skills. Accurate keyboard skills. 55 WPM. Knowledge of office management systems and procedures. Knowledge of administrative procedures. Knowledge of basic accounting procedures. Good written and verbal communication skills. Flexible and efficient in high pressure situations. Well organized and able to multitask projects and prioritize responsibilities.PHYSICAL ACTIVITY REQUIREMENT:Minimum Work Position (Percentage of Time):Standing: 15 Walking: 15 Sitting:70Minimum Body Movement (Frequency): 4None (0) Limited (1) Occasional (2) Frequent (3) Very Frequent (4)Lifting (lbs.): 50 Lifting: 2 Bending: 2Pushing and/or Pulling Loads: 1 Reaching Overhead: 1 Kneeling or Squatting: 1Climbing Ladders: 1 Climbing Stairs: 2NON-DISCRIMINATION: AIMS College Prep Charter District does not discriminate on the basis of race, color, religion,gender, marital status, ancestry, political affiliation, age, sexual orientation, disability, medical condition, national origin,or mental or physical handicap in any of its policies or procedures related to admissions, employment, educationalservices, programs or activities.