2026-2027 Administrative Assistant for District Office

Sylvania; Northbrook (IL); On-site; USD 42,000 - 46,000; Full time

Job summary

Northbrook District 28 seeks an Administrative Assistant for the District Office to support staff, students, parents, and the community. This 12-month position offers a salary between $42,000 and $46,000 and full-time benefits eligibility for classified personnel.

Work year runs from 7/1/2026 to 6/30/2027 with a schedule of 8:00am to 4:30pm. The role involves welcoming visitors, handling inquiries, coordinating facility use, and supporting transportation and records management.

Qualifications

• Excellent interpersonal skills with staff, students, parents, and the community.
• Ability to exercise independent judgment and initiative.
• Strong writing/editing, software competencies, technology, basic financial literacy, and recordkeeping.
• Strong organizational skills and ability to multi-task and meet deadlines.
• Desire and ability to be a continuous learner.

Responsibilities

• Greet visitors professionally and assist with inquiries.
• Answer calls and emails promptly and direct as needed.
• Support an efficient office environment through teamwork.
• Maintain office security and issue visitor badges.
• Coordinate facility usage and building schedules.
• Assist with student transportation coordination and routes.
• Organize and maintain district archives and records retention.
• Process student records and forward to new schools.
• Maintain the district website and Intranet.
• Handle daily mail and deliveries.
• Review and distribute district publications.
• Assist the chief school business official and buildings director with operations.
• Participate in team and committee meetings.
• Perform other tasks as assigned.

Skills

Interpersonal skills

Independent judgment

Organizational skills

Written & editing

Recordkeeping

Problem solving

Continuous learner

Tools

Office software

Technology literacy

Financial literacy basics

Job description

2026-2027 Administrative Assistant for District Office

Salary: $42,000 - $46,000

Benefits Eligibility: Eligible for full-time benefits for classified personnel

Work Year: 7/1/2026 - 6/30/2027

Schedule: 8:00am - 4:30pm

Qualifications

• Excellent interpersonal skills with a supportive demeanor and genuine enjoyment of working with staff, students, parents, and the community
• Ability to exercise independent judgment and discretion in all matters, take initiative, work independently while strengthening organizational systems
• Excellent competencies in a variety of areas including writing and editing, software competencies, technology, basic financial literacy, and recordkeeping
• Strong organizational skills, ability to problem solve, multi-task, manage projects, and consistently meet deadlines
• Desire and ability to be a continuous learner

Reports to

Chief School Business Official

Performance Responsibilities

• Promptly acknowledge and welcome visitors by greeting them professionally and assisting with their inquiries.
• Answer incoming phone calls and emails in a timely manner and direct each appropriately.
• Work cooperatively with others to support an efficient office environment.
• Maintain office security by following safety procedures, checking the visitor management system and issuing visitor badges.
• Coordinate facility usage by processing building usage applications, maintaining the building schedules, and communicating set-up requirements with the maintenance staff.
• Assist with all aspects of student transportation, including bus registration and working with the bus company and schools on routes, ridership and other issues.
• Organize and maintain a variety of files and records, including management of the district’s archives (retention and destruction).
• Process student records for those exiting the District by cleaning out the cumulative file, making copies and forwarding to the new school.
• Coordinate and maintain the business office website and Intranet.
• Receive, sort and distribute daily mail and deliveries.
• Review and distribute printed and electronic news publications related to District 28 and other schools.
• Assist the chief school business official and director of buildings and grounds with department operations.
• Actively participate in team and committee meetings when applicable.
• Perform other appropriate tasks as assigned by the chief school business official.

Terms of Employment

12 Month Position; salary and benefits as determined annually by the D28 Board of Education

District 28 Statement

Northbrook District 28 is a four-school district with approximately 1,800 students. The community is committed to excellence in education, which is evidenced by the programs and opportunities available to our children. We are guided by the mission to Empower Every Learner.