District Office Administrative I Secretary

Granite School District; Salt Lake City (UT); On-site; USD 37,000 - 45,000; Full time

Job summary

Granite School District is seeking an Administrative I Secretary to provide essential secretarial support to the District Office. The role focuses on maintaining meeting schedules, handling correspondence, and ensuring courteous, efficient department operations under the director's supervision.

The position emphasizes data handling, budgeting support, and timely communication. A high school diploma, fast typing, and solid organizational skills are required to contribute to a professional office

Qualifications

• High school diploma or equivalent required.
• Typing speed of 55 wpm or better preferred.
• Experience with word processing and office software.

Responsibilities

• Supports other work group members and maintains office organization.
• Maintains data logs and inventories for projects.
• Manages mail, supplies, vouchers and requisitions; transcribes dictation and maintains schedules; welcomes visitors and screens calls.
• Assists in organizing and training on computer systems and software used by the department.

Skills

Word processing

Typing 55 wpm

Computer operation

Interpersonal skills

Bookkeeping

Budgeting

Payroll

Communication

Confidentiality

Office machines

QSS Focus

Education

High School diploma

Job description

please note that this posting closes at 3:00 pm on the date listed above.

If you have questions regarding this position, please contact Stefanie Meier at (385)-646-4549 or email [e-mail]

Job Title

Administrative I Secretary

Department

District Office

Supervisor

Director

Salary Schedule

Secretary Salary Schedule

Lane Placement

C7

Contract Length

10 Months

FLSA Classification

Non- Exempt

Job Summary

Provides secretarial services for the department. Assists in maintains schedules of meetings and deadlines for the department director. Under the supervision of the department director, the secretary is responsible for the courteous and efficient operation of the department.

Essential Functions

• Supports other work group members when needed. Provides organization in the office. Cross trains in order to perform any task required and to cover the responsibilities of other office staff as needed.
• Maintains statistical information or other data logs, spreadsheets on projects. Maintains a fixed asset inventory and property accounting system.
• Sorts, separates and distributes incoming mail, products or material in prescribed manner. Orders and maintains office supplies as needed. Prepares inter-office vouchers and requisitions. Transcribes dictation including correspondence, reports, notices and recommendations. Maintains a schedule of appointments and makes arrangements for conferences and interviews. Welcomes visitors and arranges for their needs and screens callers in accordance with predetermined policy. Places and receives telephone calls, records messages and redirects inquiries for proper attention.
• Helps to organize, implement and provide training on computer systems, programs and software which serves the needs of the department.

Non-Essential Functions

• Other duties as assigned.

Required Knowledge And Skills

• Must have a working knowledge of all board policies and negotiated agreements including secretarial, classified, hourly, temporary and department practices.
• Requires skill in word processing (55 wpm), computer operation plus relevant software, work organization, operation of business machines, basic math, bookkeeping, oral and written communication and interpersonal relations.
• Excellent written and oral communication skills with the ability to check written communications for spelling, grammar, punctuation, correct sentence, and paragraph structure.
• Requires strong problem solving and analytical skills.
• Requires bookkeeping, budgeting, payroll and accounting skills.
• QSS and Focus skills preferred.
• Ability to deal with people in a professional manner which shows sensitivity, tact, and professionalism.
• Ability to work effectively with others in circumstances that may include some stress.
• Ability to organize work and materials.
• Ability to maintain confidentiality of district, employee and other information.
• Ability to operate a variety of office machines.

Required Knowledge, Skill And Ability

• High School diploma or equivalent.
• Type test of 55 wpm or better preferred.

Required Prior Experience

• 12 months of prior full-time secretarial work experience preferred.

Decision Making Authority

Prioritizes own work. Determines quality of work done by secretarial staff. Determines work assignments and deadlines. Determines when to alert supervisor concerning potential budget overruns. Recommends solutions to problems to department director. Recommends software and other enhancements to supervisor.

Non-Supervisory Interaction

Interacts with various employee and community groups.

Supervisory Responsibility

None

Working Environment

Standard office conditions. Deals with multiple supervisors. Works on multiple assignments with deadlines. Handles concerned patrons and deals with frequent interruptions.

Physical Demands

Requires the ability to sit, stand, walk, stoop, kneel, crouch or crawl. Ability to reach with hands and arms, use hands to finger, handle or feel. Ability to talk or hear. Vision abilities include close vision, distance vision, color vision and ability to focus. Physical demands require moving and lifting supplies, equipment, etc. up to 25 pounds and occasionally lift and/or move up to 50 pounds.