District Office Administrative I Secretary

Granite School District; United States; On-site; USD 36,000 - 48,000; Full time

Job summary

Granite Schools is seeking a District Office Administrative I Secretary to provide essential secretarial support for the department, manage calendars, deadlines, and correspondence, and assist the department director with projects and communications. This role requires strong organization, confidentiality, and reliable office procedures in a professional environment.

Responsibilities include greeting visitors, screening calls, transcribing dictation, maintaining supplies, and supporting computer

Qualifications

• High School diploma or equivalent.
• Type test of 55 wpm or better preferred.
• 12 months of prior full-time secretarial work experience preferred.
• Must maintain confidentiality.
• Knowledge of board policies and negotiated agreements.

Responsibilities

• Provide secretarial services for the department and manage calendars and deadlines.
• Transcribe dictation including correspondence, reports, notices and recommendations; prepare inter-office vouchers and requisitions.
• Welcomes visitors and screens callers; arranges conferences and interviews.
• Maintain office supplies and organize data logs and recording systems.

Skills

Secretarial skills

Word processing

Interpersonal skills

Oral and written communication

Problem solving

Bookkeeping

Payroll

Documentation

Education

High School diploma or equivalent

Tools

Office software

Job description

District Office Administrative I Secretary JobID: 26810

• Date Posted: 10/5/2026
• Location: Career & Technical Education
• Date Available: 10/19/2026
• Closing Date: 10/13/2026

Please note that this posting closes at 3:00 pm on the date listed above.

Please contact Stefanie Meier at (385)-646-4549 or email [e-mail]

Provides secretarial services for the department. Assists in maintains schedules of meetings and deadlines for the department director. Under the supervision of the department director, the secretary is responsible for the courteous and efficient operation of the department.

Essential Functions

• Supports other work group members when needed. Provides organization in the office. Cross trains in order to perform any task required and to cover the responsibilities of other office staff as needed.
• Maintains statistical information or other data logs, spreadsheetson projects. Maintains a fixed asset inventory and property accounting system.
• Sorts, separates and distributes incoming mail, products or material in prescribed manner. Orders and maintains office supplies as needed. Prepares inter-office vouchers and requisitions. Transcribes dictation including correspondence, reports, notices and recommendations. Maintains a schedule of appointments and makes arrangements for conferences and interviews. Welcomes visitors and arranges for their needs and screens callers in accordance with predetermined policy. Places and receives telephone calls, records messages and redirects inquiries for proper attention.
• Helps to organize, implementand providetraining on computer systems, programs and software which serves the needs of the department.

Non-Essential Functions

• Other duties as assigned.

Required Knowledge and Skills

• Must have a working knowledge of all board policies and negotiated agreements including secretarial, classified, hourly, temporary and department practices.
• Requires skill in word processing (55 wpm), computer operation plus relevant software, work organization, operation of business machines, basic math, bookkeeping, oral and written communication and interpersonal relations.
• Excellent written and oral communication skills with the ability to check written communications for spelling, grammar, punctuation, correct sentence, and paragraph structure.
• Requires strong problem solving and analytical skills.
• Requires bookkeeping, budgeting, payrolland accounting skills.
• QSSand Focusskills preferred.
• Ability to deal with people in a professionalmanner whichshows sensitivity, tact, and professionalism.
• Ability to work effectively with others in circumstances that may include some stress.
• Ability to organize work and materials.
• Ability to maintain confidentiality of district, employee and other information.
• Ability to operate a variety of office machines.

Required Knowledge, Skill and Ability

• High School diploma or equivalent.
• Type test of 55 wpm or better preferred.

Required Prior Experience

• 12months of prior full-time secretarialwork experience preferred.

Decision Making Authority

Prioritizes own work. Determines quality of work done by secretarial staff. Determines work assignments and deadlines. Determines when to alert supervisor concerning potential budget overruns. Recommends solutions to problems to departmentdirector. Recommends software and other enhancements to supervisor.

Non-Supervisory Interaction

Interacts with variousemployee and community groups.

Supervisory Responsibility

None

Standard office conditions. Deals with multiple supervisors. Works on multiple assignments with deadlines. Handles concerned patrons and deals with frequent interruptions.

Physical Demands

Requires the ability to sit, stand, walk, stoop, kneel, crouch or crawl. Ability to reach with hands and arms, use hands to finger, handle or feel. Ability to talk or hear. Vision abilities include close vision, distance vision, color vision and ability tofocus. Physical demands requiremoving and lifting supplies, equipment,etc.up to 25 pounds and occasionally lift and/or move up to 50 pounds.