District Administrator

Clean Harbors; Port Arthur (TX); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Stock purchase plan

401K with match

Paid time off

Tuition reimbursement

Growth opportunities

Job summary

HPC Industrial, powered by Clean Harbors, is seeking a District Administrator to handle daily payroll reconciliation, vendor PO management, billing/invoicing, and monthly financial closeout for the Port Arthur, TX branch. The role supports the back office and provides administrative leadership to ensure compliance with policies.

Successful candidates will have a Bachelor's in business/finance or 4+ years of related experience, and strong Excel skills, plus travel up to 30%.

Qualifications

• Bachelor's degree in business, management, accounting or finance preferred; or 4+ years of relevant experience.
• 2-5 years of business, invoicing, accounting or finance in a related industry and management experience preferred.
• Experience preparing invoices and managing budgets, forecasts and financial reports.
• Proficiency with Microsoft Office Suite including Excel, Word, PowerPoint, Outlook.
• Strong communication and problem-solving skills.
• Ability to travel up to 30%.

Responsibilities

• Daily payroll reconciliation and monthly financial closeout for assigned branch.
• Quote to Cash process tasks: worksheet review, daily billing/invoicing, vendor PO management, contract compliance.
• Lead time entry, verify hours, resolve discrepancies, and prepare data for payroll processing.
• Support revenue/ cost accruals and accuracy of P&L statements during close.
• Establish KPI tracking for branch administration (DSO, accruals, vendor invoices, payroll).
• Serve as first point of contact for escalation of Revenue (Quote to Cash) issues.

Skills

Payroll processing

Communication skills

Problem solving

Time management

Education

Bachelor's degree in business/finance

Tools

Excel

Word

PowerPoint

Outlook

Calendar management

Job description

HPC Industrial, powered by Clean Harbors, is looking for a District Administrator to join our safety conscious team. The District Administrator - Industrial Services is responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch or branches. The District Administrator is responsible for general administrative functions and providing management with a support function that improves the overall quality of the "back office" business.

Why work for HPC-Industrial?

• Health & Safety is our #1 priority & we live it 3-6-5!
• Competitive wages
• Comprehensive health benefits coverage after 30 days of full-time employment
• Employee Stock Purchase Plan
• Group 401K with company matching component.
• Opportunities for growth & development for all the stages of your career
• Generous paid time off, company paid training, & tuition reimbursement
• Positive and safe work environments

Responsibilities

• Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Responsible for daily completion of tasks related to the Quote to Cash process: Worksheet review, daily billing/invoicing, customer PO management, customer contract compliance, vendor PO management, cash application, collections, etc.
• Responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch/area.
• Lead frontline processes by ensuring accurate time entry detail, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing all data for timely payroll processing. Lead branches in the financial close process/questions (making sure revenue/cost is accrued, ensuring accuracy of Profit and Loss statements)
• First point of contact to assist and support resolution of escalated issues for Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show)
• Meet requirements of Key Performance Indicators (KPI's) of branch administration functions, such as DSO, Accruals, Vendor invoice, payroll, monthly close and other reconciliations. Support Facility and Customer initiatives and events as needed (Large event, New large customer)
• Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L’s)
• This specific position opening requires the District Administrator to report to the Customer site on a daily basis (M-F) in Port Arthur, Texas. Candidate must possess a valid driver’s license and have reliable transportation. Remote or Hybrid work are not options for this opportunity.

Qualifications

• Bachelors degree in business, management, accounting or finance preferred. In lieu of BS degree, 4+ years of combined industry and professional development will be accepted.
• 2-5 years of business, invoicing, accounting or finance in a related industry and management experience preferred.
• Experience should include experience preparing invoices and managing budgets, forecasts and financial reports.
• Microsoft Office Tools: Proficiency in Microsoft Office Suite including Excel, Word, Powerpoint, Outlook + Calendar management. Special emphasis on proficiency with Excel, formulas, and pivot tables.
• Strong communication skills
• Problem solving skills
• Demonstrated understanding of finance and accounting terminology.
• Understanding of industry terminology a plus.
• Ability to travel up to 30% of the time.
• Must have a valid Transportation Worker Identification Credential (TWIC) or the ability to obtain one within 3 months of hire.
• Must posses a Valid US Passport or the ability to obtain one within 3 months of hire.

40-years of sustainability in action.

Clean Harbors, our mission is to create a safer, cleaner environment through the treatment, recycling, and disposal of hazardous materials. Clean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico. Everywhere industry meets environment, Clean Harbors is on-site, providing premier environmental, energy and industrial services. We are solving tough problems through innovation and proven methodology - come be part of the solution with us.
Clean Harbors is an equal opportunity employer.
Clean Harbors is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact [e-mail] or 1-844-922-5547.
Clean Harbors is a Military & Veteran friendly company.
Please be advised that Artificial Intelligence (AI) tools may be used to support certain stages of the recruitment process but are not used as a replacement for human decision making.
Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary based on factors such as location, experience, skills, and business needs. In addition to the base salary, some roles may be eligible for bonus or incentive compensation and a comprehensive benefits package.

• HPC