Chief of Staff

State of Indiana; Indianapolis (IN); On-site; USD 108,000 - 132,000; Full time

Benefits offered by this job

Health insurance

Pension plan options

Paid holidays

Education Reimbursement Program

Free Parking

LinkedIn Learning access

Job summary

The State of Indiana is seeking a Chief of Staff for the Indiana Department of Health (IDOH). This senior role oversees policy, fiscal, personnel and operational decisions, reporting to the Commissioner.

The position requires guiding priorities, resource planning, and strategic actions to advance agency initiatives. A 15+ year track record in similar leadership roles is valued to drive organizational success and cross-functional coordination.

Qualifications

• 15+ years of experience in a similar senior role.
• Ability to articulate sound decisions and strategic rationale.
• Working knowledge of federal and state laws related to HR management.
• Strong project management and budgeting fundamentals.
• Excellent written and oral communication skills.

Responsibilities

• Provide leadership and direction for strategic planning and agency initiatives.
• Prepare speeches, presentations, and talking points for the Agency Head.
• Ensure information flow to the Agency Head's office across channels.
• Manage Agency Head priorities and project execution.
• Lead budgeting, headcount, and performance discussions.
• Recommend operational efficiencies aligned with the agency's strategic plan.
• Review correspondence and craft responses for executive review.
• Supervise and guide senior management and staff development.

Skills

Leadership

Policy knowledge

Budgeting

Project management

Communication

Staff development

Recruiting/Onboarding

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Health (IDOH):

The Indiana Department of Health’s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.

Role Overview:

This position serves as the Chief of Staff for the Indiana Department of Health (IDOH) andis responsible for the policy, fiscal, personnel and operational decisions for the agency. Employee is responsible for establishing priorities, determining resource requirements, developing action and/or implementation plans, and establishing short or long-term goals and strategies to achieve them.Employee serves as part of the agency executive management team and reports directly to the Commissioner.

The salary for this position traditionally starts at$120,016.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Provides leadership, direction, and vision for strategic planning, as well as design and execution of various agency projects and initiatives;
• Conducts research and prepares speeches, presentations and talking points for the Agency Head on an array of topics and for a degree of constituents & stakeholders;
• Ensures information flow to and from the Agency Head’s office, via all types of venues (forums, correspondence, speeches, conferences, retreats, etc.);
• Manages Agency Head’s priorities, including design and execution of projects and initiatives;
• Identifies and manages teams, conducts research, and develops action plans to ensure successful implementation for a variety of INSPD projects and initiatives;
• Leads budget, headcount, and metric discussions to ensure ensuring that correct priorities are measured and positioned for constant improvement;
• Makes recommendations regarding ways to develop operational efficiencies and implement initiatives consistent with the strategic plan of the agency;
• Reviews correspondence and drafts responses for the executive as appropriate, or forward to the appropriate person for response and/or reply;
• Assists on the agency’s Senior Management Team with other Assistant Agency Heads;
• Assists as a sounding board for the Agency Head on a range of issues, including organizational strategy and design issues, political questions, and agency priorities;
• Recruits, selects, onboards, and trains employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development;
• Sets expectations, measures progress, provides ongoing feedback, and evaluates the performance of employees. Ensures work adheres to quality standards, deadlines, and proper procedures.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Ability to make sound, well-informed, and objective decisions; perceive the impact and implications of those decisions;
• Ability to identify problems; determine accuracy and relevance of information; use sound judgment to generate and evaluate alternatives and to make recommendations;
• Working knowledge of all federal and state laws, rules, regulations, and guidelines which relate to human resource management;
• Strong understanding of project management foundational practices and ability to implement practices;
• Working knowledge of accounting and budget principles;
• Ability to comprehend, analyze, interpret, and correlate technical material and make recommendations on implementation in current programs;
• Ability to develop and implement new principles and policies and discern any far-reaching implications;
• Ability to communicate, both orally and in writing;
• Ability to maintain effective working relationships with Federal and State agencies;
• Ability to delegate work, set clear direction, and manage workflow;
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

A degree is not required. However, at least 15 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .