District Administrative & Records Specialist

Indiana State Police; Indianapolis (IN); On-site; USD 33,000 - 51,000; Full time

Job summary

Indiana State Police seeks a civilian administrative specialist to provide clerical support to District Command staff. Responsibilities include greeting visitors, answering phones, composing memoranda, and maintaining filing systems. The role requires accurate recordkeeping and proficient computer use.

The position involves processing mail, preparing reports, arranging travel, and ensuring confidentiality. A high school diploma or GED is required, with background checks and document verification

Qualifications

• Must be a high school graduate or possess an equivalent GED.
• Ability to understand and assist with basic financial recordkeeping, including tracking expenditures, grant funds, and office billing is desirable.
• Must be able to access, input, organize, file and retrieve information using a computer.

Responsibilities

• Receive visitors and schedule appointments for the Division/District Commander and Assistant Commander.
• Answer telephones, take messages and/or direct questions to appropriate personnel.
• Compose and prepare memorandums, letters, reports and correspondence.
• Develop and maintain filing systems.
• Distribute incoming inter-department and US mail.
• Type correspondence, agendas, meeting minutes and required reports.
• Prepare daily outgoing mail.
• Create necessary forms utilizing the computer.
• Prepare and distribute various reports, forms and documents.
• Establish and maintain various computer files.

Skills

Communication skills

Typing

Computer literacy

Spreadsheet skills

Recordkeeping

Education

High School Diploma or GED

Tools

Office software

Job description

Indiana State Police seeks a civilian administrative specialist to provide clerical support to District Command staff. Responsibilities include greeting visitors, answering phones, composing memoranda, and maintaining filing systems. The role requires accurate recordkeeping and proficient computer use.

The position involves processing mail, preparing reports, arranging travel, and ensuring confidentiality. A high school diploma or GED is required, with background checks and document verification