Clerical Assistant II - Indianapolis, District #52

Indiana State Police; Indianapolis (IN); On-site; USD 32,000 - 48,000; Full time

Job summary

Indiana State Police is seeking a civilian clerical assistant to support the District Command staff, including the Field Investigation Command. The role emphasizes administrative tasks, data entry, and precise recordkeeping to maintain smooth operations across the division.

Responsibilities include handling forms, processing mail, answering telephones, and ensuring documents are accurate and properly prepared.

Qualifications

• High school diploma or GED required.
• Strong keyboarding/typing skills tested.
• Experience with word processing and general office procedures.

Responsibilities

• Process forms and records relevant to assignment.
• Enter, verify and retrieve data using a computer terminal.
• Answer phones, take messages, and direct inquiries as needed.
• Type, review, update, copy, and fax records.
• Open, sequence, deliver and date stamp mail.
• Perform other duties as required.

Skills

Typing/keyboard skills

Proofreading

Word processing

Education

High school diploma or GED

Tools

Computer terminals

Job description

To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide clerical and administrative support to the District Command staff, to include Field Investigation Command.

• Perform applicable functions of work relative to the area of assignment.
• Process appropriate forms or records.
• Access, enter, verify and retrieve all required data utilizing a computer terminal.
• Perform computer entries as required.
• Answer telephones, take messages and/or direct questions to the appropriate personnel.
• Type, review, update, copy and fax records.
• Ensure records are properly prepared.
• Return documents as appropriate.
• Open separate, sequence, deliver and date stamp mail.
• Perform other duties as required.

Must be a high school graduate or possess the equivalent GED. Must have strong keyboarding skills. Must have the ability to proofread documents with accuracy, as demonstrated by Departmental testing. Must possess word processing/personal computing skills. Working knowledge of general office procedures and clerical procedures used in performing specialized office duties.

Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable).