Administrative Specialist, District Command

Indiana State Police (IN); Indianapolis (IN); On-site; USD 32,000 - 44,000; Full time

Job summary

Indiana State Police seeks a civilian administrative support staffer to provide clerical services to District Command staff. Responsibilities include greeting visitors, scheduling appointments, answering phones, drafting memorandums, maintaining filing systems, and handling mail and reports.

The role requires basic financial recordkeeping, strong communication, and ability to work with minimal supervision. Applicants must be a high school graduate or GED, able to input and retrieve information

Qualifications

• Must have high school diploma or GED.
• Ability to input, organize, store, and retrieve information using computer systems.
• Must pass a background investigation.
• Submit complete work history and copies of transcripts or certificates as required.

Responsibilities

• Receive visitors and schedule appointments for Division/District leadership.
• Answer phones, take messages, and direct inquiries.
• Prepare memorandums, letters, and reports as requested.
• Maintain filing systems and process mail and documents.
• Type correspondence, meeting minutes, and required reports.
• Prepare travel and lodging arrangements as needed.
• Oversee basic financial recordkeeping and office billing tasks.
• Ensure confidentiality of sensitive information.

Skills

Communication skills

Computer literacy

Attention to detail

Independent work

Confidentiality

Education

High school diploma or GED

Tools

Spreadsheets

Databases

Office software

Job description

Indiana State Police seeks a civilian administrative support staffer to provide clerical services to District Command staff. Responsibilities include greeting visitors, scheduling appointments, answering phones, drafting memorandums, maintaining filing systems, and handling mail and reports.

The role requires basic financial recordkeeping, strong communication, and ability to work with minimal supervision. Applicants must be a high school graduate or GED, able to input and retrieve information