Clerical Assistant II - Indianapolis, District #52

Indiana State Police (IN); Indianapolis (IN); On-site; USD 32,000 - 52,000; Full time

Job summary

Indiana State Police seeks a civilian employee to provide clerical and administrative support to the District Command staff, including Field Investigation Command. You will handle data entry, document processing, and mail duties while maintaining accurate records and IT literacy.

Candidates must have a high school diploma or GED, strong keyboarding, proofreading ability, and word processing skills. A background investigation is required and applicants should submit complete work histories and

Qualifications

• Must graduate high school or hold GED; strong keyboarding skills required.
• Ability to proofread documents with accuracy as shown by tests.
• Proficiency in word processing and general office procedures.

Responsibilities

• Provide clerical and administrative support to District Command staff.
• Process forms and records; enter, verify and retrieve data on a computer terminal.
• Handle telephone calls, take messages, and route inquiries as needed.
• Type, review, update, copy and fax records; ensure records are properly prepared.
• Open, stamp, deliver and date-stamp mail; perform other duties as required.

Skills

Keyboarding

Proofreading

Word processing

Data entry

Telephone etiquette

Education

High school diploma or GED

Tools

Computer terminal

Word processing software

Job description

To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide clerical and administrative support to the District Command staff, to include Field Investigation Command.

• Perform applicable functions of work relative to the area of assignment.
• Process appropriate forms or records.
• Access, enter, verify and retrieve all required data utilizing a computer terminal.
• Perform computer entries as required.
• Answer telephones, take messages and/or direct questions to the appropriate personnel.
• Type, review, update, copy and fax records.
• Ensure records are properly prepared.
• Return documents as appropriate.
• Open separate, sequence, deliver and date stamp mail.
• Perform other duties as required.

Must be a high school graduate or possess the equivalent GED. Must have strong keyboarding skills. Must have the ability to proofread documents with accuracy, as demonstrated by Departmental testing. Must possess word processing/personal computing skills. Working knowledge of general office procedures and clerical procedures used in performing specialized office duties.

Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable).