Administrative Specialist – District Command

Indiana State Police (IN); Fort Wayne (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

Indiana State Police is seeking a civilian administrative support professional to assist District Command staff with clerical tasks, correspondence and records management. The role includes greeting visitors, phone coverage, scheduling, and preparation of reports and memoranda.

The position requires high school completion, strong computer skills, ability to manage confidential information, and successful completion of a department typing test. Prior office experience is valued.

Qualifications

• Must be a high school graduate or possess an equivalent GED.
• Must be able to input, organize, file and retrieve information using a computer.
• Ability to communicate effectively, both verbally and in writing.
• Must pass a background investigation.

Responsibilities

• Receive visitors and schedule appointments for Division/District Commander and Assistant Commander.
• Answer telephones, take messages and/or direct questions to appropriate personnel.
• Compose and prepare memorandums, letters, reports and correspondence on request.
• Develop and maintain filing systems and distribute incoming mail.
• Type correspondence, agendas, meeting minutes and required reports.
• Process attendance and overtime reports; prepare daily outgoing mail.
• Prepare and distribute reports, forms and documents; maintain computer files.
• Prepare, review for accuracy and forward billings.
• Make travel and lodging arrangements as required.
• Handle confidential information and documents; perform other duties as required.

Skills

Typing proficiency

Verbal & written communication

Organizational skills

Confidentiality

Independent work

Education

High school diploma or GED

Tools

Microsoft Office

Excel

Databases

Job description

Indiana State Police is seeking a civilian administrative support professional to assist District Command staff with clerical tasks, correspondence and records management. The role includes greeting visitors, phone coverage, scheduling, and preparation of reports and memoranda.

The position requires high school completion, strong computer skills, ability to manage confidential information, and successful completion of a department typing test. Prior office experience is valued.