Distribution Services Supervisor - Materials Management

UI Health; Chicago (IL); On-site; Full time

Job summary

A leading healthcare provider in Chicago seeks a Distribution Services Supervisor to oversee dock operations and manage logistics. The role involves supervising staff, coordinating workflow, and ensuring efficient delivery of supplies. Ideal candidates will have strong leadership and communication skills, along with relevant experience in warehouse management. This position offers a comprehensive benefits package and a commitment to health equity.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Leave

Tuition Waivers

Qualifications

• 3 years of experience in logistics or warehouse operations.
• 1 year of supervisory experience equivalent to Assistant Distribution Services Supervisor.

Responsibilities

• Supervise dock operations and staff training.
• Manage logistics and shipping activities.
• Prepare reports for upper management.

Skills

Leadership

Communication

Interpersonal Skills

Analytical Mind

Education

High School Diploma or Equivalent

Bachelor's Degree

Tools

Forklift Certification

Electronic Pallet Jack

Job description

Distribution Services Supervisor - Materials Management

Distribution Services Supervisor - Materials Management

Location: Chicago, IL USA

Requisition ID: 1031945

FTE: 1

Work Schedule: 37.5

Shift: Evenings

# of Positions: 2

Workplace Type: On-Site

Posting Close Date: May 16, 2025

Salary Range (commensurate with experience): $31.24 - 33.07 / Hourly Wage

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .

This position reports to the Central Stores Manager of Materials Management. The Distribution Services Supervisor supervises and leads shift-to-shift dock operations to support the organization's mission, vision, values, and goals. Responsible for supporting the dock staff by coordinating the department's workflow.

Trains and orientates new service staff. Conducts in-service training to explain policies and work procedures and demonstrate equipment use and maintenance. Assists with developing teamwork among peers, staff, and nursing departments. Ensures that the team completes all tasks and provides the support necessary for achieving these assigned tasks. Must collaborate with others, organize well, accomplish tasks, solve problems, and communicate effectively. The Distribution Services Supervisor manages all aspects of shipping and receiving including routes and delivery, specifically within the surrounding UIC Campus.

Duties & Responsibilities:

• Manage orders and arrange stocking of materials and equipment to ensure they meet needs.
• Organize and schedule all necessary resources required to accomplish activities.
• Strategically plan and manage logistics, warehouse, transportation of items according to customer requirements
• Keep records of all shipping activities, documenting procedures, guidelines, and changes in procedures for reference purposes
• Prepare accurate reports for upper management.
• Maintain logs and records of warehouse stock and executed orders.
• Ensure that especially large and/or complex shipments arrive safely.
• Prepare accurate reports for upper management.
• Arrange same-day deliveries whenever possible
• Participate in project meetings and report on progress therein.
• Perform related duties as assigned or as the situation dictates.
• Inspect goods to be delivered to ensure that they are in the right quantity and quality. Supervise the loading of such goods into transportation vehicles for delivery.
• Conducts supervisory rounds to inspect inpatient, outpatient, and SCB linen rooms to prevent shortages or over supply, or over accumulation of linens.
• Assigns and supervises employees in the receiving counting, sorting, marking, issuing, and delivering of linen and medical supplies.
• Trains new employees in supply delivery routes and assists in linen delivery and related work.
• Makes recommendations for the efficient use of linen on the units including par adjustments.
• Monitors the delivery of soiled linen to the loading dock and pick up by the contracted laundry service provider.
• Supervises the processing of emergency orders.
• Requisitions supplies and medical supplies to maintain sufficient linen and medical supplies.
• Supervises the supply, issuance, and return of hospital garments to staff.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. High school diploma or equivalent.

2. Any combination totaling three (3) years (36 months) from the categories below:

A. College coursework in operations management, business management, supply chain management or a closely related field as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

B. Experience in storing/receiving freight, handling or hauling freight, route scheduling, moving and delivery services, warehouse loading, and storage operations, and/or terminal dispatching in an institutional, industrial, and/or commercial setting.

3. One (1) year (12 months) of work experience equivalent to the Assistant Distribution Services Supervisor level which included the direct supervision of employees.

4. Candidates must possess a valid forklift certification in compliance withOSHA Standard 1910.178and have completed DOT Hazmat training in accordance with49 CFR Part 172.704certification requirements.

Preferred Qualifications:

• Willingness to assign duties to staff, willingness to follow orders,
• Strong leadership skills, interpersonal skills, verbal and written communication skills, listening skills, ability to check for understanding after direction is given
• Willingness to handle numerous phone calls requesting surgical supplies and instrumentation, and resolve work related problems.
• Ability to work under stressful conditions.
• Willingness to accept new ideas and to learn duties of the position.
• Knowledge of inventory management
• Familiarity with standard concepts and best practices in a stockroom or warehouse environment
• Analytical mind with ability to make accurate mathematical computations
• Excellent written and verbal communication skills Competencies in data entry, analysis, and management
• Keen attention to detail and ability to effectively manage time
• Ability to safely operate an electronic pallet jack
• Skills to operate common office equipment 5+ years of experience in store keeping, inventory control, warehouseor record keeping
• Experience supervisinga successful high volume operation in an efficient, innovative and customer sensitive manner
• Physical ability to frequently lift and carry materials weighing up to 25 pounds, and occasionally up to 50 lbs.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the onlineapplication including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections.You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.