Distribution Administrative Assistant

ALMAC Group; Souderton (Montgomery County); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, Vision & Dental benefits

20 days PTO per year

12 holidays per year

Disability & Life Insurance

401k company contribution

Professional development programs

Job summary

Almac Group is hiring a Distribution Administrative Assistant for our Souderton, PA location. You will support distribution operations, verify packing lists and POD, and help manage shipment records and DEA documentation.

The role requires a HS diploma and up to 1 year in an admin setting; pharmaceutical or distribution experience is a plus. Strong Word skills and solid PC literacy are expected.

Qualifications

• HS Diploma/ GED required.
• Up to 1 year in a professional office or administrative role; pharmaceutical or distribution experience preferred.
• Good PC skills and knowledge of Microsoft Word.

Responsibilities

• Perform 2nd check of Distribution Job Packs generated by the Sr. Distribution Associates.
• Monitor distribution shipments for Proof of Delivery (POD).
• Track orders through the WIRX system and perform necessary corrections.
• Receive, store, and retrieve distribution labels.
• Download, save, and distribute TempTale data.
• Monitor and maintain DEA forms and spreadsheet for controlled substance shipments.
• Photocopying, filing, and archiving shipping orders and other Almac Clinical Services documentation.
• Assist with ad-hoc assignments requested by Logistics Supervisor.

Skills

Administrative experience

Education

HS Diploma or GED

Tools

Microsoft Word

Job description

Almac Group is currently seeking a Distribution Administrative Assistant for our Souderton, PA location.

Responsibilities include but are not limited to:

• Perform 2nd check of Distribution Job Packs generated by the Sr. Distribution Associates
• Monitor distribution shipments for Proof of Delivery (POD)
• Track orders through the WIRX system and perform necessary corrections.
• Receive, store, and retrieve distribution labels
• Download, save, and distribute TempTale data
• Monitor and maintain DEA forms and spreadsheet for controlled substance shipments
• Photocopying, filing, and archiving shipping orders and other Almac Clinical Services documentation
• Assist with ad-hoc assignments requested by Logistics Supervisor

Qualifications:

• HS Diploma/ GED
• Up to 1 year or more in a professional office or administrative role. Pharmaceutical or Distribution experience preferred.
• Good PC skills and knowledge of Microsoft Word

What can Almac Group offer you?

• Medical, Vision & Dental benefits from the 1st of the month following start date
• 20 days PTO per year, accrued monthly following start date
• 12 holidays per year
• Company paid Long and Short-term disability along with Life Insurance
• 401k company contribution
• Professional development programs/ continuous learning opportunities

Almac is an exceptional, award winning, drug development solutions provider at the forefront of the pharmaceutical industry. We are a privately owned organization that has organically grown over 50 years now employing over 7,500 highly skilled personnel worldwide. Our US Headquarters is located at Souderton, PA with additional operations scattered around the US and Europe. 'Partnering to Advance Human Health' is more than just a tagline - it is our way of life.

Embracing diversity is at the heart of enhancing Almac Group's unique culture and reflects our fundamental belief that all people deserve equality, inclusivity and the opportunity for advancement. We are committed to cultivating a welcoming, supportive, and inclusive environment for all. Together, we will build on the strength in our diversity and deliver exceptional solutions to advance human health globally.

RECRUITMENT AGENCIES PLEASE NOTE: Almac will only accept applications from agencies/business partners that have been invited to work on this role through our portal. Candidate Resumes/CV's not submitted through our portal or directly to Hiring Managers will be considered unsolicited and no fee will be payable. Thank you for your cooperation.

Almac Group, Inc. is an Equal Opportunity Employer - Minorities/Women/Protected Veterans/Disabled - Proudly embracing diversity in all of its expressions.

EEO is the Law

EEO is the Law GINA Supplement

Almac provides reasonable accommodations to people with disabilities who need assistance completing the application process. Please email us at [e-mail] to request assistance.