Distance Learning Operations Assistant

Eastern New Mexico University; Portales (NM); On-site; USD 29,000 - 36,000; Full time

Job summary

Eastern New Mexico University is seeking a detail‑oriented office clerk to support department functions with regular, predictable attendance. The role involves word processing, filing, data entry, and coordinating documents and events.

You will greet visitors, manage inquiries, route calls, and assist with basic budgeting, invoicing, and contract records. Proficiency in MS Office and familiarity with higher education systems are valued.

Qualifications

• Proficiency in word processing, filing, and data entry.

Responsibilities

• Perform routine administrative duties such as word processing/typing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings.
• Greet and direct visitors, answer inquiries, and route calls, maintaining a log of inquiries as required.
• Operate a PC to enter data, prepare reports, letters, requisitions, and other forms.
• Monitor departmental budgets, process invoices, and reconcile purchasing card transactions.
• Oversee records of service contracts and other commitments; assist with room procurement, supplies, and instructor payments.
• Support distance learning staff in promoting campus programming; manage mail and office supplies.
• May supervise student employees and ensure regular attendance.

Skills

Word processing

Data entry

Filing

Scheduling

Customer service

Verifying information

Communication

Education

High school diploma or GED

Tools

Microsoft Office

Banner or higher education systems

Job description

Eastern New Mexico University is seeking a detail‑oriented office clerk to support department functions with regular, predictable attendance. The role involves word processing, filing, data entry, and coordinating documents and events.

You will greet visitors, manage inquiries, route calls, and assist with basic budgeting, invoicing, and contract records. Proficiency in MS Office and familiarity with higher education systems are valued.