Dispute Processing Specialist

Burke & Herbert Bank & Trust; Wrights Wharf (MD); On-site; USD 28,000 - 33,000; Full time

Job summary

Burke & Herbert Bank & Trust is seeking a Dispute Specialist to ensure accurate processing of customer transaction disputes, including ATM/POS, ACH, and check disputes, while upholding Regulation E, NACHA rules, and fraud controls. The role emphasizes timely provisional credit, documentation, and collaboration with risk teams.

Responsibilities include investigating fraud indicators, maintaining regulatory timelines, and communicating with customers.

Qualifications

• High School Diploma or equivalent required.
• Minimum two years’ experience in retail or banking.
• Prior experience in dispute processing, fraud operations, or related banking roles preferred.

Responsibilities

• Process ATM and POS disputes in compliance with Regulation E and payment network rules.
• Investigate unauthorized transaction claims and identify fraud indicators.
• Process ACH disputes per NACHA rules and review WSUDs for adjustments.
• Handle check disputes under Fed rules and UCC Articles 3 and 4.
• Submit and monitor dispute adjustments through clearing channels and ensure timely notifications.

Skills

Regulation E compliance

NACHA rules

Fraud indicators

Audit/Regulatory knowledge

Analytical skills

Communication skills

Microsoft Office

Core banking systems (Silverlake)

Education

High School Diploma or equivalent

Tools

Microsoft Office

Silverlake

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Camp Hill, PA, US

28 days ago Requisition ID: 2400

CLASSIFICATION

Non-exempt

REPORTS TO

Deposit Operations Manager

JOB DESCRIPTION

Summary/Objective

Responsible for the accurate and timely processing of customer transaction disputes. This role ensures compliance with applicable regulatory requirements, including Regulation E, NACHA Operating Rules, Federal Reserve Operating Circulars, and the Uniform Commercial Code (UCC), while adhering to payment network rules and internal procedures. The specialist also plays a key role in identifying potential fraud patterns, mitigating losses, and escalating suspected fraudulent activity in accordance with Bank policies.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process ATM and point‑of‑sale (POS) disputes in compliance with Regulation E and applicable payment network rules.
• Investigate unauthorized transaction claims, identify potential fraud indicators, and elevate suspicious activity per Bank procedures.
• Process ACH disputes in accordance with NACHA Operating Rules, including unauthorized, incorrect, and improper entries.
• Review Written Statements of Unauthorized Debit (WSUDs) and initiate returns or adjustments within required timeframes.
• Process check disputes in compliance with Federal Reserve Operating Circulars and UCC Articles 3 and 4, including forged, altered, counterfeit, or duplicate items.
• Submit and monitor card, ACH, and check adjustment or claim requests through applicable clearing channels.
• Ensure timely provisional credit, final determinations, and customer notifications as required by regulation.
• Identify dispute and fraud trends, support loss mitigation efforts, and partner with fraud and risk teams as needed.
• Maintain accurate documentation to support audits, examinations, and regulatory compliance.
• Respond to internal and external inquiries regarding dispute status, documentation requirements, and resolution timelines.

Other Duties

• Scans/Images and indexes documents as requested/needed.
• Stays informed of relevant compliance laws and regulations. Helps to ensure processes and procedures adhere to compliance laws and regulations.
• Perform other duties as assigned.

Skills/Abilities

• Strong working knowledge of Regulation E, NACHA Operating Rules, payment network rules, Federal Reserve Operating Rules, and UCC.
• Understanding of common fraud schemes involving debit cards, ACH, and checks.
• Excellent analytical and investigative skills with strong attention to detail.
• Ability to manage multiple cases while meeting strict regulatory timelines.
• Strong written and verbal communication skills.
• Proficiency with core banking systems (Silverlake) and Microsoft Office applications.

Education and Experience

• High School Diploma or equivalent required.
• Minimum two years’ experience in retail or banking required.
• Prior experience in dispute processing, fraud operations, deposit operations, ACH, card services, or banking operations preferred.

Supervisory Responsibility

This position has no supervisory responsibilities.

This job operates in an office setting, the opportunity to telework is not available. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Office environment with job duties conducted via telephone, face to face meetings, and on the computer.

Physical Demands

This position requires manual dexterity, the ability to lift files and opening cabinets. This position requires bending or standing, as necessary.

Travel

Travel may be requiredfor this position.

For Applicants located in Preston, Maryland (MD):

The anticipated salary range for this position is $20.00-$24.00 per hour.

For Applicants from all other locations:

The salary will be based on experience, qualifications, and geographic location.

The ranges listed for Maryland represent the good‑faith compensation the Company reasonably expects to pay for the position at the time of posting. Actual compensation will be determined based on factors including, but not limited to, the candidate's skills, qualifications, experience, education, certifications, internal equity, and business needs. This position may also be eligible for additional compensation, such as bonuses or incentive pay, where applicable.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.