Dispatch Operations & Tire Inventory Specialist

Valid8 Financial, Inc.; Whittier (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Valid8 Financial, Inc. in California is seeking a Dispatch Operations & Inventory Coordinator to manage administrative, billing, inventory, and regulatory compliance processes within the Road Service Dispatch Center.

The ideal candidate is highly organized and able to handle multiple priorities in a fast-paced environment. You will create POs, process invoices and customer billing, maintain tire inventory, handle warranties, CalRecycle documentation, and support dispatch operations to ensure

Qualifications

• High school diploma or equivalent.
• Minimum of two years in admin, billing, inventory control, or office support.
• Strong attention to detail with excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills with customer service focus.
• Ability to work independently and as part of a team.

Responsibilities

• Create and maintain purchase orders for road service operations.
• Process vendor invoices accurately and in a timely manner.
• Prepare and process customer billing and invoices.
• Process National Account billing through Auto Integrate, ensuring accuracy and timely submission.
• Create customer tire quotes and estimates.
• Process customer payments and maintain accurate billing records.
• Maintain accurate tire inventory records within the company's inventory management system.
• Receive, inspect, and document incoming tires and tire casings.
• Prepare and process tire casings for retread, warranty evaluation, or disposal.
• Perform weekly, quarterly, and annual physical inventory counts and reconcile discrepancies.
• Process tire warranty claims in accordance with guidelines.
• Maintain CalRecycle Waste Manifest records and ensure documentation is compliant.
• Coordinate with dispatch personnel, service technicians, vendors, and customers to ensure timely work orders.
• Assist with scheduling and administrative support for the Dispatch Center.
• Answer incoming calls with professional customer service and service updates.
• Support daily dispatch operations by ensuring all service documentation is complete and accurate.

Skills

Attention to detail

Organizational skills

Time management

Verbal communication

Written communication

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Inventory management software

Auto Integrate

Job description

Valid8 Financial, Inc. in California is seeking a Dispatch Operations & Inventory Coordinator to manage administrative, billing, inventory, and regulatory compliance processes within the Road Service Dispatch Center.

The ideal candidate is highly organized and able to handle multiple priorities in a fast-paced environment. You will create POs, process invoices and customer billing, maintain tire inventory, handle warranties, CalRecycle documentation, and support dispatch operations to ensure