Client Services Administrator (Shareholder Communications) - Contract (Hybrid)

Broadridge; Edgewood (NY); Hybrid; USD 28,000 - 30,000; Full time

Job summary

Broadridge is seeking a contract Client Services Administrator to join our Shareholder Communication team in Edgewood, Long Island, New York. You will answer shareholder inquiries in writing or via email, perform account maintenance updates, and draft responses for escalated inquiries on behalf of management.

This temporary 12‑month contract is hybrid—2 days in the office and 3 days from home. Strong writing, attention to detail, and the ability to work with privacy and deadlines are required.

Qualifications

• Very detail oriented with strong organizational skills and ability to multi-task.
• Solid writing skills and willingness to submit a writing sample.
• Ability to interpret requests from coworkers, clients, and shareholders and identify errors.
• Bachelor's degree preferred, but not required.
• Attention to detail and quality control, reviews work before sending.
• General typing and computer skills in Word, Excel, Outlook, and browsers.

Responsibilities

• Research transfer-related items, status follow-up, and update 1099s, W8s, and W9s.
• Draft free‑hand responses to inquiries and escalate issues as needed.
• Prepare letters advising shareholders of required information to complete requests.
• Recommend form and process improvements and assist as needed.
• Maintain privacy, accuracy, speed, and dependability in all tasks.

Skills

Detail oriented

Time management

Multitasking

Writing skills

Team collaboration

Education

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Internet Explorer

Job description

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.

Broadridge is growing! We are seeking a contract Client Services Administrator to join our dynamic Shareholder Communication team in our Edgewood, Long Island, New York office. In this role, you will be answering shareholder inquiries made in writing or via email, performing account maintenance updates, drafting responses for escalated shareholder inquiries on behalf of the management team and forming letters advising the shareholder of additional information needed to complete certain requests. You will perform daily job duties and requirements within specified guidelines set forth by the supervisor and management teams, as well as the company and the rules, regulations, and guidelines of SEC (Securities and Exchange Commission), and STA (Securities Transfer Association).

Do you have a passion for explaining processes to clients in an educational way? Are you looking to join one of the leaders in the Financial Technology industry? If so, we'd love to hear from you!

This is a temporary, contract role expected to last approximately 12 months, with the possibility of going permanent. This is a hybrid position where you will work 2 days in office, and 3 days from home.

Responsibilities

• Researching items including transfer reject processing, status follow‑up, lost certificate applications, corporate action follow‑up, replacement check inquiries, and updating 1099s, W8s and W9s
• Finishes the client, shareholder, and co‑worker initiated correspondence research items, including identifying the root cause that prompted the creation of each correspondence research item and reporting on the solution to each case
• Drafts free‑hand responses to inquiries or possible critical issues
• Makes recommendations for form and process improvements
• May perform other duties/responsibilities as needed or assigned
• This job must be performed with respect for client privacy, accuracy, speed, and dependability

Qualifications

• Very detail oriented, ability to multi‑task, and excellent time management and follow‑up skills, along with strong organizational skills
• Solid writing skills (and willingness to submit a sample)
• Ability to think critically and interpret requests received from co‑workers, clients, and shareholders, as well as identifying errors
• Bachelors degree preferred, but not required
• High attention to detail and quality control, reviews work before sending
• General typing and computer skills, with experience in Microsoft Word, Excel, Outlook, and Internet Explorer
• Ability to work as a team with multiple persons or groups to build a common and satisfactory response to shareholder inquiries

The compensation range for this position is $20.00 - $22.00 per hour. Broadridge considers various factors when evaluating a candidate's final salary including, but not limited to, relevant experience, skills, and education.

We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company—and ultimately a community—that recognizes and celebrates everyone’s unique perspective.

Use of AI in Hiring

As part of the recruiting process, Broadridge may use technology, including artificial intelligence (AI)-based tools, to help review and evaluate applications. These tools are used only to support our recruiters and hiring managers, and all employment decisions include human review to ensure fairness, accuracy, and compliance with applicable laws. Please note that honesty and transparency are critical to our hiring process. Any attempt to falsify, misrepresent, or disguise information in an application, resume, assessment, or interview will result in disqualification from consideration.

Disability Assistance

We recognize that ensuring our long‑term success means creating an environment where everyone is welcome, where everyone's strengths are valued, and where everyone can perform at their best. Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression, and pregnancy), marital status, national origin, ethnic origin, age, disability, genetic information, military or veteran status, and other protected characteristics protected by applicable federal, state, or local laws.

If you need assistance or would like to request reasonable accommodations during the application and/or hiring process, please contact us at 888-237-7769 or by sending an email to [e-mail].