Disbursement Reconciliations Lead

State of South Carolina; South Carolina; On-site; USD 65,000 - 90,000; Full time

Job summary

The South Carolina State Treasurer’s Office is seeking a Disbursement Reconciliations Lead to manage reconciliation of imprest bank accounts and related GL activity in a high-volume environment.

Responsibilities include back-up support for Accounts Payable workflows, ensuring accurate recordings, and coordinating with agencies on payment terms while maintaining documentation and reports for internal control and compliance.

Qualifications

• Must have a high school diploma and professional experience in accounting, auditing, finance, or banking.
• A bachelor's degree with accounting courses may substitute for the required work experience.
• Must compile and report data accurately and communicate effectively in writing and speech.

Responsibilities

• Reconcile imprest bank accounts to the SCEIS general ledger and coordinate daily/monthly bank statements.
• Back-up for reviewing Accounts Payable workflows and advise agencies on payment terms.
• Reconcile the general ledger to check registers for various accounts on a periodic basis.
• Process late and non-historic check cancellations, prepare journal entries, and manage related reports.
• Assist with ACH enrollment portal questions and troubleshooting; document procedures.

Skills

Communication skills

Analytical thinking

Team supervision

Problem solving

Emotional intelligence

Education

High school diploma

Bachelor's degree with accounting courses

Tools

Microsoft Office

Job description

The South Carolina State Treasurer’s Office is hiring for a Disbursement Reconciliations Lead position.

This position will be responsible for the reconciliation of assigned imprest bank accounts involving a voluminous number of payments issued by the State Treasurer's Office. This position performs other various reconciliations related to outstanding checks and the general ledger. The position serves as a back-up for the State's ACH enrollment portal and other vendor updates as applicable to payment terms and methods.

This position is responsible for:

• Coordinates the receipt of daily/monthly bank statements on assigned imprest bank accounts. Reconciles these bank statements to the SCEIS general ledger. Researches errors, maintains a bank reconciling item list, and communicates with banks to resolve any discrepancies that may exist. Review daily upload files to ensure all items are recorded. Communicate with SCEIS personnel if bank file does not properly load.
• Serves as back-up for reviewing and decisioning daily Accounts Payable workflow documents in SCEIS. Works with State agencies as needed to train on STO policy regarding change in terms or method on payable documents. Monitors STO Workflow Outlook Inbox and processes requests for change in vendor payment terms. Ensures proper documentation is provided by agency and request meets STO policy.
• Reconciles the general ledger to the check register for Contingent, Tax and Payroll accounts on a monthly basis. Reconciles the general ledger to the check register for Medicaid and Public Assistance accounts on a quarterly basis. Reconciles imprest SCEIS funds on a quarterly basis and researches reconciling items.
• Processes on a bi-weekly basis (twice weekly), non-historic check cancellations from various state agencies for assigned imprest accounts. Coordinates cancellations with all related parties (STO personnel, the bank, etc) and ensures accurate processing. Records information, maintains files, prepares and distributes related reports to affected areas and state agencies. Makes proper adjustments for historical check encashments and cancellations for all assigned imprest accounts and maintains files on same. Coordinates STO personnel and check control to receive funds for forged checks and maintains files on same. Once or twice monthly, receive list of FMS checks that have been replaced. Prepare entries to clear these checks from the historic check general ledger account. Creates journal entries for wire transfers. Serves as primary on certain bank accounts for positive pay items via Wells Fargo CEO and Bank of America Cash Pro and as back up on other accounts as needed.
• Assists with ACH enrollment portal questions and troubleshooting. Processes alternative method for ACH enrollment as requested by supervisor or as back-up to primary processor. Reviews documentation and approves (where appropriate) ACH enrollments via alternative method (submitted by colleagues).
• Creates Desk Procedures that are well-documented, organized and clear for all job duties and objectives outlined in this EPMS.
• Additional duties as assigned.

A high school diploma and professional experience in a related area such as accounting, auditing, finance, or banking. A bachelor's degree with multiple accounting courses may be substituted for the required work experience.

Must possess excellent communication skills, both verbal and in writing, thereby facilitating communication with internal and external professional, management and technical contacts. Must assume primary responsibility for maintenance and enhancement of technical systems and operating directives and procedures. Must compile and report data and information accurately and in a timely manner, whether routine or by special request. Ability to organize, edit and produce detailed data within limited time frames. Extensive knowledge of various computer software packages including Microsoft Office.

Must possess a high degree of emotional intelligence, positive attitude, utilize a solution-driven approach to problem solving and understand the importance of maintaining positive working relationships with both internal staff and external service providers.

Knowledge of the principles, practices, theories and terminology of accounting, banking, budgeting, or financial management. Knowledge of state government fiscal accounting processes. Knowledge of financial EDP systems. Knowledge of office practices and procedures. Knowledge of financial statement analysis. Knowledge of state and federal regulations and laws applicable to the area of employment. Ability to proficiently apply mathematical concepts. Ability to analyze and interpret complex financial data and reports. Ability to plan, organize, review, and supervise the work of subordinates. Ability to establish and maintain effective working relationships with others. Ability to communicate effectively both orally and in writing.

Must be able to lift and carry files, books and reports weighing up to 20lbs. Must be able to sit, stand and walk for intermittent periods of time. Must be able to reach, bend and twist at the waist to perform filing, desk work and operate general office equipment.