Disbursement Reconciliations Lead

South Carolina Treasurer's Office; Columbia (SC); On-site; USD 55,000 - 75,000; Full time

Job summary

The South Carolina State Treasurer’s Office seeks a Disbursement Reconciliations Lead to manage reconciliation of imprest bank accounts and related ledgers. The role also backs up the ACH enrollment portal and vendor updates per STO policy.

Responsibilities include reconciling bank statements to the general ledger, supporting AP workflow, and maintaining precise documentation and procedures. Strong accounting knowledge and MS Office proficiency are required.

Qualifications

• A high school diploma and professional experience in a related area such as accounting, auditing, finance, or banking.
• A bachelor’s degree with multiple accounting courses may be substituted for the required work experience.
• Excellent communication skills, both verbal and in writing.
• Ability to organize, edit and produce detailed data within limited time frames.
• Knowledge of various computer software packages including Microsoft Office.

Responsibilities

• Coordinate the receipt of daily/monthly bank statements on assigned imprest bank accounts. Reconciles these bank statements to the SCEIS general ledger. Researches errors, maintains a bank reconciling item list, and communicates with banks to resolve discrepancies.
• Back-up for reviewing and decisioning daily Accounts Payable workflow documents in SCEIS and train on STO policy regarding changes in terms or method on payable documents.
• Reconciles the general ledger to the check register for Contingent, Tax and Payroll accounts on a monthly basis; quarterly for Medicaid and Public Assistance; reconcilies imprest SCEIS funds quarterly.
• Processes bi-weekly non-historic check cancellations; coordinates with related parties; prepares reports; makes adjustments for historic encashments; handles positive pay items and backups for bank accounts.
• Assists with ACH enrollment portal questions and troubleshooting; reviews documentation for enrollments via alternative method.
• Creates Desk Procedures that are well-documented and organized for all job duties.
• Performs additional duties as assigned.

Skills

Communication skills

Organizational skills

Problem solving

Emotional intelligence

Leadership

Time management

Education

High school diploma

Bachelor’s degree with accounting courses

Tools

Microsoft Office

SCEIS

Job description

Job Responsibilities

The South Carolina State Treasurer’s Office is hiring for a Disbursement Reconciliations Lead position.

This position will be responsible for the reconciliation of assigned imprest bank accounts involving a voluminous number of payments issued by the State Treasurer's Office. This position performs other various reconciliations related to outstanding checks and the general ledger. The position serves as a back‑up for the State's ACH enrollment portal and other vendor updates as applicable to payment terms and methods.

This Position Is Responsible For

• Coordinates the receipt of daily/monthly bank statements on assigned imprest bank accounts. Reconciles these bank statements to the SCEIS general ledger. Researches errors, maintains a bank reconciling item list, and communicates with banks to resolve any discrepancies that may exist. Review daily upload files to ensure all items are recorded. Communicate with SCEIS personnel if bank file does not properly load.
• Serves as back‑up for reviewing and decisioning daily Accounts Payable workflow documents in SCEIS. Works with State agencies as needed to train on STO policy regarding change in terms or method on payable documents. Monitors STO Workflow Outlook Inbox and processes requests for change in vendor payment terms. Ensures proper documentation is provided by agency and request meets STO policy.
• Reconciles the general ledger to the check register for Contingent, Tax and Payroll accounts on a monthly basis. Reconciles the general ledger to the check register for Medicaid and Public Assistance accounts on a quarterly basis. Reconciles imprest SCEIS funds on a quarterly basis and researches reconciling items.
• Processes on a bi-weekly basis (twice weekly), non-historic check cancellations from various state agencies for assigned imprest accounts. Coordinates cancellations with all related parties (STO personnel, the bank, etc) and ensures accurate processing. Records information, maintains files, prepares and distributes related reports to affected areas and state agencies. Makes proper adjustments for historical check encashments and cancellations for all assigned imprest accounts and maintains files on same. Coordinates STO personnel and check control to receive funds for forged checks and maintains files on same. Once or twice monthly, receive list of FMS checks that have been replaced. Prepare entries to clear these checks from the historic check general ledger account. Creates journal entries for wire transfers. Serves as primary on certain bank accounts for positive pay items via Wells Fargo CEO and Bank of America Cash Pro and as back up on other accounts as needed.
• Assists with ACH enrollment portal questions and troubleshooting. Processes alternative method for ACH enrollment as requested by supervisor or as back‑up to primary processor. Reviews documentation and approves (where appropriate) ACH enrollments via alternative method (submitted by colleagues).
• Creates Desk Procedures that are well‑documented, organized and clear for all job duties and objectives outlined in this EPMS.
• Additional duties as assigned.

Minimum And Additional Requirements

A high school diploma and professional experience in a related area such as accounting, auditing, finance, or banking. A bachelor's degree with multiple accounting courses may be substituted for the required work experience.

Must possess excellent communication skills, both verbal and in writing, thereby facilitating communication with internal and external professional, management and technical contacts. Must assume primary responsibility for maintenance and enhancement of technical systems and operating directives and procedures. Must compile and report data and information accurately and in a timely manner, whether routine or by special request. Ability to organize, edit and produce detailed data within limited time frames. Extensive knowledge of various computer software packages including Microsoft Office.

Must possess a high degree of emotional intelligence, positive attitude, utilize a solution‑driven approach to problem solving and understand the importance of maintaining positive working relationships with both internal staff and external service providers.

Preferred Qualifications

Knowledge of the principles, practices, theories and terminology of accounting, banking, budgeting, or financial management. Knowledge of state government fiscal accounting processes. Knowledge of financial EDP systems. Knowledge of office practices and procedures. Knowledge of financial statement analysis. Knowledge of state and federal regulations and laws applicable to the area of employment. Ability to proficiently apply mathematical concepts. Ability to analyze and interpret complex financial data and reports. Ability to plan, organize, review, and supervise the work of subordinates. Ability to establish and maintain effective working relationships with others. Ability to communicate effectively both orally and in writing.

Additional Comments

Must be able to lift and carry files, books and reports weighing up to 20lbs. Must be able to sit, stand and walk for intermittent periods of time. Must be able to reach, bend and twist at the waist to perform filing, desk work and operate general office equipment.