Disbursement Manager

Prince William County; Woodbridge (VA); Hybrid; USD 100,000 - 110,000; Full time

Benefits offered by this job

Retirement from VRS

401a and 457 plans

Paid Annual Leave

Paid Personal Leave

Paid Sick Leave

Paid Holidays

Medical and Dental Plans

Group Life Insurance

Employee Assistance Program (EAP)

Career Development Opportunities

Public Service Loan Forgiveness

Job summary

Prince William County is seeking a Principal Fiscal Analyst to lead the AP/Disbursements Team and ensure timely, accurate, and compliant payments to thousands of vendors. The role oversees IRS form filing (1099-MISC, 1099-NEC, 1099-S), month-end closing, FOIA requests, and travel-related policies, with strong emphasis on training and process improvement.

The candidate will collaborate across county departments, leveraging Oracle Cloud to support financial operations and reporting, while

Qualifications

• Strong verbal and written communication skills.
• Experience leading a payments/disbursements team.
• Experience with accounts payable processing and 1099 reporting.
• Ability to train and troubleshoot accounts payable processes.
• Experience with Oracle Cloud Financials or similar ERP.

Responsibilities

• Provide leadership and direction to the AP/Disbursements team.
• Oversee accuracy and timely processing of vendor payments.
• Manage IRS tax form preparation and filing (1099-MISC, 1099-NEC, 1099-S).
• Oversee AP month closing and account validation for land purchasing.
• Assist FOIA requests and ensure compliance and reporting.

Skills

Strong communication

Leadership

Training & mentoring

Problem-solving

Analytical skills

Oracle Cloud Financials

Education

Associate’s degree in Business Administration or Accounting

Tools

Oracle Cloud Financials

Job description

Introduction

Prince William County AP/Disbursement Office is looking for a dynamic individual to serve as a Principal Fiscal Analyst. This position reports to the Asst Director of Finance for Payroll and Disbursements and is the lead of the AP/Disbursements Team. This team collaborates with employees across the County paying approximately 20,000 vendors twice a week for the entire fiscal year. Prince William County expects respect, integrity, creativity, teamwork, excellence, and responsibility from all employees. If you are a team player who thrives in a fast-paced work environment and is not afraid of a challenge, Prince William County could be the place for you. The AP/Disbursements Team relies on the expertise and leadership of the AP/Disbursements Manager to make timely payments, ensure accuracy of reporting, meet all filing deadlines, and contribute to the success of the team.

Prince William County offers an impressive benefits package that includes medical coverage, paid time off, and VRS.

About This Role

The incumbent will serve as the AP/Disbursements Manager, providing leadership and direction to the Disbursements team and ensuring the timely, accurate, and compliant processing of County payments. This position will oversee the preparation, maintenance, reporting, and filing of required IRS tax forms, including Forms 1099-MISC, 1099-NEC, and 1099-S, as well as other required informational reports. This position will also be responsible for AP Month Closing, Account Validation for Land Purchasing, Freedom of Information Act (FOIA) requests, Positive Pay Validation and Continuity of Operation Planning including, but not limited to the set-up of offsite equipment and supplies.

The AP/Disbursements Manager will collaborate with County employees across departments by providing training, guidance, and troubleshooting support related to accounts payable, disbursements, and travel processes. The position will oversee the processing of weekly payments and the administration and maintenance of travel forms and related policies. Success in this role requires strong analytical, organizational, problem-solving, initiative, and critical-thinking skills, as well as the ability to effectively leverage Oracle Cloud to support accurate and efficient financial operations.

Minimum Requirements

Minimum job requirements are a High School Diploma or G.E.D. and 6 years of related Accounts Payable experience.

Preferences

The successful candidate will be a highly skilled communicator and collaborative problem-solver with the ability to navigate complex accounts payable issues and provide exceptional customer service. The ideal candidate will be able to apply critical thinking and deductive reasoning to analyze multifaceted questions involving invoice processing, purchase orders, and payment processing.

The Successful Candidate Will Have

• Strong verbal and written communication skills, with the ability to build effective working relationships and establish connections with internal customers.
• Experience providing specialized accounts payable support and resolving complex invoice and payment issues.
• Experience with key aspects of accounts payable processing, including 1099-MISC tax reporting.
• Strong commitment to outstanding customer service and the ability to effectively support and collaborate with employees across the organization.
• Working knowledge of Oracle Cloud Financials or a similar enterprise financial system.
• Ability to analyze problems, exercise sound judgment, identify solutions, and proactively plan to meet critical deadlines.
• Associate’s degree in Business Administration, Accounting, or a related field, along with 6 or more years of progressively responsible experience, including experience in governmental accounting.
• Demonstrated ability to lead, coach, and develop staff while fostering a collaborative, accountable, and customer-focused team environment.

This position is ideal for an individual who thrives in a challenging, fast-paced, and collaborative team environment; enjoys solving complex problems; takes initiative; and is motivated by delivering accurate, timely, and high-quality financial services.

Work Schedule

Most work is Monday through Friday, during business hours (however, we offer a Flexible schedule and sometimes may require work during non-standard hours). This is a telework-eligible role that may revert to in-office scheduling if business needs change. Although predominantly telework, there are scheduled days in the office to meet the needs of the County and its employees.

Hiring Salary Range

$100,000 - $110,000/yr.

We Also Offer Great Benefits, Including

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full-time positions with Prince William County Government qualify for Public Service Loan Forgiveness.

NOTE: The above position description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the department's business needs.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits

• Temporary
• Provisional
• Seasonal employees